BOARD OF SELECTMEN
NOVEMBER 28, 2011
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Attendance: First Selectwoman Derrylyn Gorski, Selectman Donald Shea, Selectman Steven Thornquist
Visitors: Attorney Kevin McSherry, Stuart Horton, Kathleen Schurman, Rod White
First Selectwoman Gorski called the meeting of the Board of Selectmen to order at 7:40 p.m. The meeting was held in the Conference Room of the Bethany Town Hall. The first order of business was check signing. First Selectwoman Gorski then asked all to rise for the Pledge of Allegiance.
APPROVAL OF MINUTES
First Selectwoman called for a motion of approval for the minutes of October 25, 2011. The motion was moved by Selectman Shea and seconded by First Selectwoman Gorski. The vote was called. The vote taken was unanimous for approval as written.

TOWN GARAGE AND TOWN HALL ROOF BIDS
Bids were opened by First Selectwoman Gorski for the roof replacement for the Town Hall and Town Garage. The bids were as follows:

Shoreline Home Improvement LLC
Town Garage $ 5,200
Town Hall $14,800

D & R Custom Builders Inc.
Town Garage $ 5,800
Town Hall $10,500

The bids will be reviewed by Rod White and First Selectwoman Gorski. The bid will be awarded at the next Selectmen’s meeting.

LIONS CLUB
Stuart Horton was present to discuss with the Board of Selectmen a service the Bethany Lions Club would like to provide for the Town of Bethany. They would like to hold a document shredding day at the Recycling Center for the residents on April 21, 2012. A donation would be suggested for anyone using the service. Following discussion Selectman Thornquist moved to approve the concept of holding a paper shredding day at the Recycling Center on April 21, 2012, sponsored by the Bethany Lions Club, with the details to be worked out for set up. Selectman Shea seconded the motion. The vote taken was unanimous.

BETHANY ATHLETIC ASSOCIATION HOPPE FIELD LEASE
First Selectwoman Gorski received a complaint from a resident regarding the difficulty he had encountered when he asked about the use of Hoppe Field for Bethany children’s baseball league. The present twenty year contract will be up in April 2012. Attorney McSherry noted violations by the Bethany Athletic Association in carrying out the present lease. The Board of Selectmen will discuss this matter at a future meeting when more information is available.
SOUTH CENTRAL REGIONAL COUNCIL OF GOVERNMENT REGIONAL PERFORMANCE INCENTIVE PROGRAM
Inter-municipal Shared Services Feasibility Study
Selectman Shea moved the following resolution that was seconded by Selectman Thornquist:

The study would identify best opportunities for cost savings through multi-town collaboration in the provision of services and the performance of government operational functions, in particular purchasing. The study would also explore possible cost-saving collaborations between municipalities and Boards of Education, as well as possibilities for inter-municipal equipment sharing. Through cooperation, municipalities can more efficiently use their resources to satisfy the demand for services in difficult economic times. By recognizing regional opportunities for service sharing, municipalities can reduce their costs through economies of scale and scope.

The Board of Selectmen of the Town of Bethany met on November 28, 2011 and adopted a Resolution by a vote of three to zero endorsing a proposal to be submitted by the South Central Regional Council of Governments (SCROCOG) for a Regional Performance Incentive grant pursuant to Section 5 of Public Act 11-61 (An Act Concerning Responsible Growth). The SCRCOG proposal is for an Inter-municipal Shared Services Feasibility study. A summary of such proposal is attached to and made a part of this record.
Regional Performance Incentive Program Proposal/Regional Web-Based GIS
Selectman Thornquist moved the following resolution that was seconded by Selectman Shea:
The regional GIS program would help integrate the region’s planning activities carried out by SCRCOG, such as those related to transportation and land use. In addition, the program would aid in the economic development efforts of Regional Economic Xcelleration (REX) such as market-based research. Municipal benefits, include the ability to view data in a regional context, including infrastructure (i.e. roads, utilities), environmental features, and demographic data. A regional we-based GIS would enable municipalities to collaborate more efficiently on projects of regional significance. For the municipalities in the region with limited or no GIS capabilities, they would have access to a robust regional system, which would significantly reduce start-up and operational costs. In cases where municipalities already have GIS capabilities, they would have access to additional data layers. A regional web-based GIS allows for greater accessibility to data for municipal staff and the general public, improving the region’s public outreach process. Users, regardless of technical expertise, would be able to take advantage of the regional website for online mapping and data analysis to better understand the local and regional landscape.
The Board of Selectmen of the Town of Bethany met on November 28, 2011 and adopted a resolution by a vote of three to zero endorsing a proposal to be submitted by the South Central Regional Council of Governments (SCRCOG) for a Regional Performance Incentive grant pursuant to Section 5 of Public Act 11-61 (An Act Concerning Responsible Growth). The SCRCOG proposal is for a Regional Web-Based GIS Program. A summary of such proposal is attached to and made a part of this record.
AUDIT
Marian and Company will be here on Tuesday November 29, 2011 to discuss the audit draft with First Selectwoman Gorski and Board of Finance Chairman Janet Brunwin. The audit should be finalized by the Board of Finance meeting of December 13, 2011.

MEETING SCHEDULE
The Board of Selectmen reviewed the meeting schedule for 2012. After minor changes the schedule was accepted on a unanimous vote following a motion moved by Selectman Thornquist and seconded by Selectman Shea.

TAX REFUNDS
Selectman Shea moved to refund to Nissan Infinitti, LT the sum of $379.44 and to Robert J. Gaetano the sum of $50.54 all for overpayment of taxes. Selectman Thornquist seconded the motion. The vote taken was unanimous.

CORRESPONDENCE
Correspondence was read by First Selectwoman Gorski from Barrie Collins regarding excess tree trimming and the fact that trees were not the only cause of power outages in the recent storms. Old telephone poles also snapped causing power outages. She urged preservation of trees especially on rural roads.

ADJOURNMENT
Adjournment was called at 9:10 p.m. after a motion was moved by Selectman Thornquist and seconded by Donald Shea. The vote taken was unanimous.

Respectfully submitted,

June G. Riley
Secretary, Board of Selectmen