BOARD OF FINANCE
SPECIAL MEETING
SEPTEMBER 27, 2016
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APPROVED
Attendance: Chairman
John Grabowski, Robert Brinton Jr., Sharon Huxley, John Ford IV, Chip Spear,
Sally Huyser
Visitors: Thomas
Broesler, Michael Battista, First Selectwoman Derrylyn Gorski
Chairman Grabowski called the meeting of the Board of
Finance to order at 7:08 p.m. The
meeting was held in the Selectmen’s Conference Room of the Bethany Town
Hall.
APPROVAL OF
MINUTES
Chairman Grabowski called for a motion of approval for the
minutes of the meeting of July 12, 2016.
The motion of approval was moved by Sally Huyser and seconded by Robert
Brinton Jr. There was no amendments or
corrections to the minutes. The minutes
were accepted on a unanimous vote.
CHAIRMAN’S REPORT
Chairman Grabowski gave a brief report to the Board of
Finance regarding the recent Amity Finance Committee meeting. Insurance claims for the last quarter of the
2015-16 fiscal year had been high. They
seem to be leveling off at this time.
No date has been set for the Amity Bond Issue Hearing or
Referendum. It will be sometime after
the Presidential Election.
Amity has closed their books. Bethany will be receiving $154,000 which is
Bethany’s percentage of the surplus for the 2015-16 fiscal year.
FIRST SELECTWOMAN’S
REPORT
First Selectwoman Gorski updated the Board of Finance
regarding Local Capital Improvement Projects (LOCIP) that are being done with
this money. The generator switch has
been installed. The network wiring is
just about complete. The Gazebo repair
is in progress. Plans for the Foyer
renovations are just about complete.
First Selectwoman Gorski and Tom Broesler are working on the
preliminary application for the Bond Anticipation Notes for the school roof
project, the fire truck, salt shed and fire department radio system. The final cost of the fire department radio
system is not known. Only one bid was
received. Board members reviewed the bid
sheet. There are many questions yet to
be answered before the bid can be accepted.
FINANCE DIRECTOR’S
REPORTS
Tom Broesler distributed budgetary and revenue reports for
fiscal year 2015-16. The Board reviewed
the reports. Board members questioned
the closing balances for accuracy for the salary accounts of the Selectmen, Tax
Collector, Town Clerk. The budget of the
Police was discussed regarding the ($123,091) balance and how the revenues
would be transferred to balance out this account. Accounts discussed were Contracted Services,
Contingency, Solid Waste, Board of Education Gas and Diesel, Repairs and
Supplies, Park and Recreation, Library, Employee’s Medical Insurance, Firemen’s
Retirement, and Payroll. The Payroll
Tax account will be given credit from the Police Revenue account. Large payroll for police duty from tree
trimming caused the Payroll Tax account to be over spent. Revenue received from tree trimming will
offset this overage.
Math errors in the sub totals for Public Safety and Health
were noted, which caused the total General Fund numbers to be incorrect.
Sharon Huxley questioned Tom as to when they could expect a
report with final numbers. She also
questioned why the Board had not received a report for the 2016-17 fiscal year
yet. The next meeting of the Board of
Finance was set as a Special Meeting for October 18, 2016. The regularly
scheduled meeting of October 12, 2016 will be canceled. Board members requested an updated corrected
report sent to them a week before the meeting so that they would have time to
look at it and get answers to questions they may have before the meeting.
The Board briefly discussed procedure for budget preparation
for the 2017-18 fiscal year budget. They
would like to set a meeting for all department heads to be held before November
15, 2016.
ADJOURNMENT
Adjournment was called at 8:40 p.m. after a motion was moved
by Chip Spear and seconded by Sally Huyser.
The vote taken was unanimous.
Respectfully
submitted,
June
G. Riley
Clerk,
Board of Finance
