BOARD OF FINANCE
SPECIAL MEETING
JULY 23, 2013
Page 1 of 1
Attendance:
Chairman John Grabowski, John Ford VI, Sally Huyser, Sharon Huxley, Chip
Spear
Visitors: First
Selectwoman Derrylyn Gorski
Chairman Grabowski called the special meeting of the
Board of Finance to order at 7:08 pm.
The meeting was held in the Conference Room of the Bethany Town Hall.
OVERAGE IN AUDIT
BUDGET
Board of Finance members discussed the $13,800 overage in
the audit line item caused by an accumulation of outstanding invoices from
Michael Batista for a three year period.
Board members agreed the invoices should be paid. Motion moved by Sally Huyser and seconded by
Chip Spear to pay $13,800 for overage in audit line item from the Contingency
Fund. The vote was called. The vote taken was unanimous.
REQUEST FOR
PROPOSAL FOR NEW ACCOUNTING POSITION
Board members discussed proposal for the new accounting
position. The following procedure was
set up:
- System Setup – Chart of Accounts
Beginning Balances
Budget line items
Modifying reports
Set up Chart of Accounts
Help on beginning balances
Train users
- End of month – adjusting
entries and reconciliation
Trial balance (8-12 hours per
month)
Bank statement reconciliation
- End of year – annual – end of month
adjustment
Trial balance or draft financials
School reconciliation
All members present agreed with this proposal.
ADJOURNMENT
Motion moved by Chip Spear and seconded by Sally Huyser to
adjourn the meeting at 8:05 pm. The vote
taken was unanimous.
Respectfully
submitted,
June
G. Riley
Clerk,
Board of Finance
