BOARD OF SELECTMEN

SPECIAL MEETING

DECEMBER 22, 2016

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APPROVED

Attendance:  First Selectwoman Derrylyn Gorski, Selectman Donald Shea, Selectman Clark Hurlburt,  Rob White, Rod White

First Selectwoman Gorski called the special meeting to order at 4:28 p.m.  The meeting was held in the Selectmen’s Conference Room of the Bethany Town Hall.  The purpose of this special meeting was to award the bid for the renovations to the Town Hall foyer. 

AWARD BID FOR RENOVATIONS TO TOWN HALL FOYER

Bids had been received from the following contractors:

D & R Builders                                    $98,850 for main foyer

                                                                $ 5,600 for gym doors

                                                                $10,000 for the Bathroom off the foyer

Tancreti Construction LLC             $99,452.62 for main foyer

Hartford Building Co. LLC              $168,000 for main foyer

                                                                $15,000 for add alternate #2

Melwood Contracting                    $124,858 for main foyer

                                                                $6,250 for add alternate #2

Sarazin                                                  $176,200 for main foyer

                                                                $ 8,250 for add alternate #2

John L Simpson Co                           $127,900 for main foyer

Rob White detailed the bidding process and the walk thru that had taken place prior to the submission of bids.  He indicated that there is asbestos under the carpet that will have to be removed before the renovation project begins. 

Quotes were received for the asbestos removal from Enco of Waterbury for $5,475.50, from Mt. Carmel Construction for $6,500 and Murdock for $6,880. 

The Selectmen, Rod and Rob White discussed the bids.  Selectman Shea moved a motion to award the Foyer renovation to D & R Builders.  Selectman Hurlburt seconded the motion.  Selectman Shea then amended the motion to also include Option 2 to renovate the bathroom.  Selectman Hurlburt seconded the amended motion.  The vote was called.  The vote taken was unanimous.

Selectman Hurlburt moved to waive the bidding process for the asbestos removal and to leave final approval to Rod White for the removal of tile and asbestos mastic.  Selectman Shea seconded by motion.  The vote taken was unanimous. 

 

WAIVE BIDDING PROCESS FOR CENTER FIRE HOUSE REPLACEMENT DOORS

Rod White is requesting the Board of Selectmen to waive the bidding process for Center Fire House Replacement Doors for the center bay.  Rod has gotten quotes from JAG & Sons for $5,310, from Overhead Door for $5,920, and from American Door for $6,040.  Following discussion a motion was moved by Selectman Shea and seconded by Selectman Hurlburt to waive the bidding process and to leave the decision to Rod White.  The vote taken was unanimous. 

ADJOURNMENT

Adjournment was called at 4:55 p.m. after a motion was moved Selectman Hurlburt and seconded by Selectman Shea.  The vote taken was unanimous. 

 

                                                                                                                Respectfully submitted,

 

                                                                                                                June G. Riley

                                                                                                                Clerk, Board of Selectmen