OF FINANCE
SPECIAL MEETING
JUNE 18, 2009
Page 1 of 2 BOARD
Attendance: Chairman Janet Brunwin, Sally Huyser, Robert Brinton Jr., Richard Van Horn, First Selectwoman Derrylyn Gorski
Visitors: Tim Connellan, Alan Green, James Stirling, Maura Harrigan, Janet Finneran, Chip Spear, Laura Adair, Gordon LeVasseur
Chairman Brunwin called the meeting to order at 7:00 p.m. The meeting was held in the Conference Room of the Bethany Town Hall.

APPROVAL OF MINUTES
MAY 5, 2009
Chairman Brunwin called for a motion of approval for the minutes of the meeting of May 5, 2009. Motion of approval moved by Van Horn and seconded by Huyser. Chairman Brunwin amended the minutes by adding a sentence under Tax Collector Refund Ordinance which states after discussion no motion was moved and discussion ended regarding keeping of credit balances. Brunwin wanted the sentence deleted there was no second given to the motion, therefore no vote was called. Brunwin wanted it to say the vote was called and was unanimous. The amended minutes were then accepted on a unanimous vote.

MAY 19, 2009
Chairman Brunwin called for a motion of acceptance for the minutes of the meeting of May 19, 2009. Motion of approval moved by Van Horn and seconded by Gallant. Chairman Brunwin corrected the spelling of manual and budget. The amended minutes were then accepted on a unanimous vote.

BETHANY ELEMENTARY SCHOOL
Tim Connellan spoke to the Board of Finance regarding the summary of final budget over-expenditures letter he distributed to Board members. When questioned regarding the bottom line number, Connellan felt that the budget should come out even at the end of the fiscal year. It was confirmed by Maura Harrigan, member of the Board of Education that the contract for Superintendent Connellan has been renewed for three years. She was happy to announce that he had accepted no increase in salary for fiscal 2009-10 in the first year of the contract.

LAWN MOWER PURCHASE FOR HIGHWAY DEPARTMENT
Alan Green was present to request permission and an appropriation to purchase a lawn mower for the Highway Department, to replace the mower used to mow the Airport and other recreation areas. Following discussion Van Horn moved to appropriate $11,000 from the Contingency Fund in the 2008-09 fiscal year budget to purchase a mower for the Highway Department. Gallant seconded the motion. The vote taken was unanimous.

FIRST SELECTWOMAN’S REPORT
First Selectwoman Gorski reported that the well on the easterly side of Town Hall has been re-developed by Sima Well Drillers. The well now produces 3-4 gallons of water per minute with a new pump. It was discovered that there was a hole in the pipe which caused the previous poor water quality testing. That has been repaired also.

First Selectwoman Gorski indicated that the Board of Selectmen will create and appoint members to a Facilities Committee.

CHAIRMAN’S REPORT
FINANCIAL POLICY MANUEL
The members of the Board of Finance had the final draft of the Financial Policy Manuel previous to this meeting for their review. Chairman Brunwin opened discussion with Board members regarding any modifications they would like to see to this draft. There were none. Gallant moved to accept the Financial Policy Manuel as presented. Van Horn seconded the motion. The vote taken was unanimous.

LEASE PURCHASE BREATHING APPARATUS AND DUMP TRUCK
Chairman Brunwin reported that she is working on the lease purchase agreements for the breathing apparatus for the Fire Department and the dump truck for the Highway Department approved at the May 18, 2009 Town Meeting. She will put it out to bid and accept the lowest bid that meets the criteria for this purchase.

AMITY SURPLUS
The Financial Committee of Amity Regional School System reports that there is a surplus in the budget for fiscal year 2008-09. The construction audit has shown a surplus of $520,000 left from the renovation projects. There was a savings also on the bonding issue. Following discussion with the Board of Finance members all were in agreement the money should be given back to the three towns.

STATE OF CONNECTICUT MANAGEMENT LETTER
Chairman Brunwin is preparing a reply to a letter from the State of Connecticut regarding our auditors Management Letter.

JULY MEETING
Since Chairman Brunwin will be traveling during the month of July it was the consensus of the Board that the July meeting would be canceled unless needed.

ADJOURNMENT
Adjournment was called at 8:55 p.m. after a motion was moved by Van Horn and seconded by Gallant to adjourn the meeting. The vote taken was unanimous.

Respectfully submitted,

June G. Riley
Clerk, Board of Finance