BOARD OF FINANCE
OCTOBER 13, 2015
Attendance: Chairman John Grabowski, Sally Huyser, Chip Spear, Robert Brinton Jr., John Ford, Sharon Huxley
Visitors: First Selectman Derrylyn Gorski, Rod White, Barbara Haag, Ernie Perlini, Chris Pittenger, Selectman Clark Hurlburt, Rod White, Kathy Consoli, T.J. Ott
Chairman Grabowski called the meeting of the Board of Finance to order at 7:16 p.m. The meeting was held in the Conference Room of the Bethany Town Hall.
Chairman Grabowski reported that the Amity Finance Committee will not meet until next week to release the enrollment report. At that time there should be more information available regarding the Amity surplus for fiscal year 2014-15.
THOMAS BROESLER – FINANCE DIRECTOR’S REPORT
Thomas Broesler indicated to the Board of Finance from information he had received from Michael Batista that there is a surplus of approximately $95,000 on the expenditure side of the budget ending 6/30/2022. There is also a surplus on the Revenue side of the budget due to a good tax collection. He presented the Board with a financial report for the expenditure side of the budget. He will be going to the CCM Conference next week to see if there are any good financial computer software available.
SOIL REMOVAL AT THE AIRPORT
T. J. Ott from Complete Excavation was present to discuss with Board members the cost for removal of the balance of the contaminated soil from the Airport property. Due to excessive moisture in the soil the cost to complete the removal would be approximately $25,000 more than previously estimated. There is approximately 200 ton yet to be removed. Following discussion Chip Spear moved to take $25,000 out of Contingency to complete the removal of the soil from the Airport. Sally Huyser seconded the motion. The motion was called. There were three yes votes that of Chairman Grabowski, Chip Spear and Sally Huyser. There were 3 no votes that of Sharon Huxley, Robert Brinton Jr. and John Ford IV. Robert Brinton Jr. felt that this should have been a Capital Expenditure. Sharon Huxley felt that approval should go before a Town Meeting. Alternatives were not discussed if not passed at a Town Meeting.
SCHOOL ROOF PROJECT
The Board discussed the School Roof replacement project with Chris Pittenger and acting School Superintendent Ernie Perlini. There is a difference of approximately $100,000 to replace the canopies on the front of the school with a gable roof or leave the existing flat roof design. The state deadline for submitting this project will be in the spring not at the end of December as previously thought. The following resolution was moved by Sally Huyser and seconded by Robert Brinton Jr. The vote taken was unanimous.
Resolved, that the Board of Finance transfer up to $26,000 from the Contingency Fund to the Capital and Nonrecurring Fund for the preparation of schematic drawings and outline specifications for the Bethany Community School Roof Replacement Project. The Town declares its official intent under Federal Income Tax Regulation Section 1.150-2 that it reasonably expects to reimburse any expenditures pursuant to this transfer from the proceeds of project borrowings, if subsequently approved, in an aggregate principal amount not in excess of the amount of this transfer.
Sharon Huxley felt that “we are cutting the Contingency Fund too low.
LIBRARY GRANT WRITER
Barbara Haag was present to discuss with the Board of Finance the use of Town grant money to hire a grant writer. After a brief discussion the following motion was moved by Chip Spear and seconded by Sally Huyser to hire a grant writer as long as it was within their budget. The vote taken was unanimous.
Adjournment was called at 8:10 p.m. after a motion was moved by Chip Spear and seconded by Sally Huyser.
June G. Riley
Clerk, Board of Finance
Clerk, Board of Finance
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