BOARD OF FINANCE
OCTOBER 13, 2015
DRAFT
Attendance: Chairman John Grabowski, Sally Huyser, Chip
Spear, Robert Brinton Jr., John Ford, Sharon Huxley
Visitors: First Selectman Derrylyn Gorski, Rod White,
Barbara Haag, Ernie Perlini, Chris Pittenger, Selectman Clark Hurlburt, Rod
White, Kathy Consoli, T.J. Ott
Chairman
Grabowski called the meeting of the Board of Finance to order at 7:16 p.m. The meeting was held in the Conference Room
of the Bethany Town Hall.
CHAIRMAN’S REPORT
Chairman
Grabowski reported that the Amity Finance Committee will not meet until next
week to release the enrollment report.
At that time there should be more information available regarding the
Amity surplus for fiscal year 2014-15.
THOMAS BROESLER – FINANCE DIRECTOR’S
REPORT
Thomas
Broesler indicated to the Board of Finance from information he had received
from Michael Batista that there is a surplus of approximately $95,000 on the
expenditure side of the budget ending 6/30/2022. There is also a surplus on the Revenue side
of the budget due to a good tax collection.
He presented the Board with a financial report for the expenditure side
of the budget. He will be going to the
CCM Conference next week to see if there are any good financial computer
software available.
SOIL REMOVAL AT THE AIRPORT
T.
J. Ott from Complete Excavation was present to discuss with Board members the
cost for removal of the balance of the contaminated soil from the Airport
property. Due to excessive moisture in
the soil the cost to complete the removal would be approximately $25,000 more
than previously estimated. There is
approximately 200 ton yet to be removed.
Following discussion Chip Spear moved to take $25,000 out of Contingency
to complete the removal of the soil from the Airport. Sally Huyser seconded the motion. The motion
was called. There were three yes votes
that of Chairman Grabowski, Chip Spear and Sally Huyser. There were 3 no votes
that of Sharon Huxley, Robert Brinton Jr. and John Ford IV. Robert Brinton Jr. felt that this should
have been a Capital Expenditure. Sharon
Huxley felt that approval should go before a Town Meeting. Alternatives were not discussed if not passed
at a Town Meeting.
SCHOOL ROOF PROJECT
The
Board discussed the School Roof replacement project with Chris Pittenger and
acting School Superintendent Ernie Perlini.
There is a difference of approximately $100,000 to replace the canopies
on the front of the school with a gable roof or leave the existing flat roof
design. The state deadline for
submitting this project will be in the spring not at the end of December as
previously thought. The following
resolution was moved by Sally Huyser and seconded by Robert Brinton Jr. The vote taken was unanimous.
Resolved,
that the Board of Finance transfer up to $26,000 from the Contingency Fund to
the Capital and Nonrecurring Fund for the preparation of schematic drawings and
outline specifications for the Bethany Community School Roof Replacement
Project. The Town declares its official intent under Federal Income Tax
Regulation Section 1.150-2 that it reasonably expects to reimburse any
expenditures pursuant to this transfer from the proceeds of project borrowings,
if subsequently approved, in an aggregate principal amount not in excess of the
amount of this transfer.
Sharon Huxley felt that “we are
cutting the Contingency Fund too low.
LIBRARY GRANT WRITER
Barbara Haag was
present to discuss with the Board of Finance the use of Town grant money to
hire a grant writer. After a brief
discussion the following motion was moved by Chip Spear and seconded by Sally
Huyser to hire a grant writer as long as it was within their budget. The vote taken was unanimous.
ADJOURNMENT
Adjournment was called at
8:10 p.m. after a motion was moved by Chip Spear and seconded by Sally Huyser.
Respectfully
submitted,
June
G. Riley
Clerk, Board of Finance
Clerk, Board of Finance
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