BOARD OF FINANCE
DECEMBER 11, 2018
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Attendance: Chairman John Grabowski, John Ford IV, Sharon Huxey, Elizabeth Thornquist
Visitors: First Selectwoman Derrylyn Gorski, Thomas Broesler, Sheila Lang
The December 11, 2018 of the Board of Finance was opened at 7:05 p.m. without a quorum present.
Chairman Grabowski gave his report on the Amity Regional School Finance meeting. The new superintendent Dr. Jennifer Byars was present at this meeting. The Amity audit is almost complete except for a few problems with the Student Activity Fund. The surplus from the 2017-18 budget is $3,213,732. Bethany should receive a check of $633,074 for their percentage of the surplus. It appears that for the budget of 2018-19 there is a $916,641 surplus for the first six months of this year. The Amity Regional School System would like to present their budget to the Board on February 12, 2019.
FIRST SELECTWOMAN’S REPORT
First Selectwoman Gorski reported that the cost to date for the tornado cleanup is approximately $425,000. The paperwork for FEMA is complete.
First Selectwoman Gorski introduced Sheila Lang. First Selectwoman Gorski has hired Sheila to fill the vacancy of Tom Broesler, Finance Director when he retires January 10, 2018. Since Tom will have drawn the entire budget of $54,000 an additional appropriation will need to be made to cover the salary of Sheila for the balance of the fiscal year.
At 8:00 p.m. Katie Erickson called in and her phone was placed on speaker so that the special meeting of 6:55 p.m. to appoint and swear in a new member could officially be called to order. After the adjournment of the special meeting the regular meeting of the Board of Finance was called to order by Chairman Grabowski at 8:05 p.m. The newly appointed member Elizabeth Thornquist was seated to make a quorum.
There will be a CCM Workshop held on January 5, 2019 from 9:30 – 1:00. All members of the Board of Finance are invited to attend.
FINANCE DIRECTOR’S REPORT
Tom Broesler distributed financial report for period ending November 30, 2018. Board members questioned the report regarding correctness of the Contingency Fund balance, Contracted Services regarding separation of tree work and how the funding had been distributed between tornado damage and removal of dead ash trees.
The Town has asked for an extension to complete the audit. It has been granted.
Chairman Grabowski requested that Tom send out budget requests for fiscal year 2019-20 as soon as possible with a format to be followed by all departments.
APPROVAL OF MINUTES
The approval of the minutes of October 9, 2018 was tabled.
Adjournment was called at 8:30 p.m. after a motion was moved by Sharon Huxley and seconded by John Ford IV. The vote taken was unanimous.
June G. Riley
Clerk, Board of Finance