Tuesday, January 24, 2017


BOARD OF SELECTMEN
JANUARY 9, 2017                   

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DRAFT
Attendance:  First Selectwoman Derrylyn Gorski, Selectman Donald Shea, Selectman Clark Hurlburt
Visitors:  James Roman, Francis Doba, Attorney Kevin McSherry
The meeting of the Board of Selectmen was call to order at 7:40 P.M.  The meeting was held in the Selectmen’s Conference Room in the Bethany Town Hall.    The meeting opened with the Pledge of Allegiance. 
APPROVAL OF MINUTES
First Selectwoman Gorski called for a motion of approval for the minutes of the meeting of December 12, 2016.  The motion of approval was moved by Selectman Shea and seconded by Selectman Hurlburt.  There were no changes to the minutes.  The minutes were then approved on a unanimous vote. 
First Selectwoman Gorski called for a motion of approval for the minutes of the special meeting of December 22, 2016.  The motion of approval was moved by Selectman Hurlburt and seconded by Selectman Shea.  The vote taken was unanimous. 
TAX REFUNDS
First Selectwoman Gorski called for a motion to approve tax refunds to the following:
JP Morgan Chase for $183.11, to Paul Tomaski for $5.79, Toyta Lease Trust $151.41, and to Zhijie Yan & Lei Zhang $3,093.65 all for overpayment of taxes. 
The motion was moved by Selectman Shea and seconded by Selectman Hurlburt.  The vote taken was unanimous.
FIRST CHURCH OF CHRIST CONGREGATIONAL CEMETERY
James Roman representing the First Church of Christ Congregational Cemetery Committee explained to the Selectmen that the church is experiencing financial difficulties and would like to turn the Congregational burying grounds on Amity Road over to the Town of Bethany.  Jim was not sure what the Trust Fund balance was.  Jim explained there are maps and records of burials and vacant graves.  The Selectmen agreed to take the concept to the Board of Finance for their approval.  The actual acceptance would have to be completed at a Town Meeting. 
ROADSIDE TREE TRIMMING
First Selectwoman Gorski reported that she had met with the arborist from Eversource regarding the tree trimming in Bethany along the power lines.  Eversource intends to do seventy-two miles of tree trimming on Bethany roads. Ray Pantalone, Bethany Tree Arborist had met with Eversource before he went on vacation regarding this matter and had given permission for the work to be done.  Lewis Tree is doing the work.  
 
 
OTHER MATTER PROPER TO COME BEFORE THE MEETING
First Selectwoman Gorski received a letter questioning why there was a Menorah on the front lawn of the Town Hall and no Christmas Tree this year.  First Selectwoman Gorski explained that the spruce tree previously lighted at Christmas time had died.  The Town will be replaced in the spring.  Ray Pantalone has recommended a tree called Fat Albert.  This type of tree will not grow too tall.           
Amity High School is inviting the Selectmen to the cutting of the ribbon for the fuel cell, to be held January 23 at 11:30 A.M at Amity High School.  The Governor will attend.
A cemetery deed for Strong was negotiated.
ADJOURNMENT
Adjournment was called at 8:05 P.M. after a motion was moved by Selectman Hurlburt and seconded by Selectman Shea.  The vote taken was unanimous.
 
                                                                                                Respectfully submitted,
 
                                                                                                June G. Riley
                                                                                                Secretary, Board of Selectmen
   
 



BOARD OF SELECTMEN
DECEMBER 12, 2016
Page 1 of 2

 
APPROVED
Attendance:  First Selectwoman Derrylyn Gorski, Selectman Clark Hurlburt, Selectman Donald Shea
Visitors:  Attorney Kevin McSherry
First Selectwoman Gorski called the meeting of the Board of Selectmen to order at 7:35 p.m.  The meeting opened with the Pledge of Allegiance.  The meeting was held in the Selectmen’s Conference Room of the Bethany Town Hall.
APPROVAL OF MINUTES
First Selectwoman Gorski called for a motion of approval for the minutes of the meeting of November 28, 2016.  The motion was moved by Selectman Shea and seconded by Selectman Hurlburt.  There were no changes to the minutes.  The minutes were then approved on a unanimous vote.
First Selectwoman Gorski called for a motion of approval for the minutes of the specia  meeting of December 1, 2016.  The motion was moved by Selectman Hurlburt and seconded by Selectman Shea.  There were no changes to the minutes.  The minutes were then approved on a vote of 2 yes votes.  Selectman Shea abstained as he was not present at the meeting.
REPLACE DOORS AT CENTER STATION
Selectman Hurlburt reported that one door on the front of Center Station is no longer functioning.  They have been repaired several times.  Rod White has gotten quotes for replacement. The quote was $6,000 to replace both doors.  Money had been allocated at the May 2016 Town Meeting for repair of the septic system for $10,000 as a Capital Expenditure.  The cost of repair was $4,700.  There is a balance in that account of $5,300.   When a capital has been designated for a particular purpose the money cannot be used for anything else .  A request will have to go before the Board of Finance to appropriate money from the Contingency Fund for this repair.  The Board of Finance can then close that Capital Expenditure account.  Money received from the insurance company for repairs, due to the accident of car vs. Fire House were used to repair the center room of the building damaged by the accident.  This room newly renovated room is being used by the CERT Team for meetings.
REPAIR OF TOWN HALL FOYER
Rod White conducted a walk through with contractors interested in bidding on repair to the Town Hall Foyer.  This project cannot begin until the asbestos has been removed from under the carpet.   The bid will be awarded at the next Board of Selectmen meeting for the renovation work.
OTHER MATTERS PROPER TO COME BEFORE THE MEETING
First Selectwoman Gorski reported that she will attend a forum regarding a proposal to integrate Health Districts in Connecticut.  If this program is eventually implemented,   the State would be divided into six large districts.  Large cities would be independent.  It is estimated that the cost would be 1.5% of expenditures based on previous year’s expenses.  This could cost the town up to $387,000.  Presently the cost for QVHD is $35,000.
 
 
ADJOURNMENT
Adjournment was called at 8:52 p.m. after a motion was moved by Selectman Hurlburt and seconded by Selectman Shea.  The vote taken was unanimous.
                                                                                                Respectfully submitted,
 
                                                                                                June G. Riley
                                                                                                Secretary, Board of Selectmen
 
 
 


BOARD OF SELECTMEN
SPECIAL MEETING
DECEMBER 22, 2016

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APPROVED
Attendance:  First Selectwoman Derrylyn Gorski, Selectman Donald Shea, Selectman Clark Hurlburt,  Rob White, Rod White
First Selectwoman Gorski called the special meeting to order at 4:28 p.m.  The meeting was held in the Selectmen’s Conference Room of the Bethany Town Hall.  The purpose of this special meeting was to award the bid for the renovations to the Town Hall foyer. 
AWARD BID FOR RENOVATIONS TO TOWN HALL FOYER
Bids had been received from the following contractors:
D & R Builders                                    $98,850 for main foyer
                                                                $ 5,600 for gym doors
                                                                $10,000 for the Bathroom off the foyer
Tancreti Construction LLC             $99,452.62 for main foyer
Hartford Building Co. LLC              $168,000 for main foyer
                                                                $15,000 for add alternate #2
Melwood Contracting                    $124,858 for main foyer
                                                                $6,250 for add alternate #2
Sarazin                                                  $176,200 for main foyer
                                                                $ 8,250 for add alternate #2
John L Simpson Co                           $127,900 for main foyer
Rob White detailed the bidding process and the walk thru that had taken place prior to the submission of bids.  He indicated that there is asbestos under the carpet that will have to be removed before the renovation project begins. 
Quotes were received for the asbestos removal from Enco of Waterbury for $5,475.50, from Mt. Carmel Construction for $6,500 and Murdock for $6,880. 
The Selectmen, Rod and Rob White discussed the bids.  Selectman Shea moved a motion to award the Foyer renovation to D & R Builders.  Selectman Hurlburt seconded the motion.  Selectman Shea then amended the motion to also include Option 2 to renovate the bathroom.  Selectman Hurlburt seconded the amended motion.  The vote was called.  The vote taken was unanimous.
Selectman Hurlburt moved to waive the bidding process for the asbestos removal and to leave final approval to Rod White for the removal of tile and asbestos mastic.  Selectman Shea seconded by motion.  The vote taken was unanimous. 
 
WAIVE BIDDING PROCESS FOR CENTER FIRE HOUSE REPLACEMENT DOORS
Rod White is requesting the Board of Selectmen to waive the bidding process for Center Fire House Replacement Doors for the center bay.  Rod has gotten quotes from JAG & Sons for $5,310, from Overhead Door for $5,920, and from American Door for $6,040.  Following discussion a motion was moved by Selectman Shea and seconded by Selectman Hurlburt to waive the bidding process and to leave the decision to Rod White.  The vote taken was unanimous. 
ADJOURNMENT
Adjournment was called at 4:55 p.m. after a motion was moved Selectman Hurlburt and seconded by Selectman Shea.  The vote taken was unanimous. 
 
                                                                                                                Respectfully submitted,
 
                                                                                                                June G. Riley
                                                                                                                Clerk, Board of Selectmen
 
 
 



BOARD OF FINANCE
DECEMBER 13, 2016

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DRAFT
Attendance:  Chairman John Grabowski, Robert Brinton Jr., John Ford IV, Sharon Huxley, Melissa Spear, Sally Huyser joined the meeting at 8:45 P.M.
Visitors:  Sandra Welwood, Selectman Clark Hurlburt, First Selectwoman Derrylyn Gorski, Michael Battista, Thomas Broesler
Chairman Grabowski called the meeting to order at 7:09 P.M.  The meeting was held in the Conference Room of the Bethany Town Hall.
APPROVAL OF MINUTES
Chairman Grabowski called for approval of the minutes of the meeting of November 15, 2016.  The motion was moved by Sharon Huxley and seconded by John Ford IV.  Robert Brinton moved to amend the minutes as follows:
Temporary Chairman Ford called for a motion to approve the minutes of January 12, 2016.  The motion was moved by Sally Huyser and seconded by Sharon Huxley to approve the minutes of the January 12, 2016 meeting.  Sally Huyser then moved to amend the minutes regarding the resolution passed at that meeting as follows:
The draft minutes of the January 12, 2016 meeting were amended by replacing the second paragraph under “Approval of Minutes” with the following:  The draft of May 5, 2015 minutes were amended to indicate that Robert Brinton Jr. voted no on the Elementary School and total Town budgets.  The Board voted unanimously to approve the minutes as amended.
The minutes of the November 15, 2016 meeting were approved as amended on a unanimous vote.
CHAIRMAN’S REPORT
Chairman Grabowski gave a report to the Board of Finance on the recent Amity Finance Committee meeting.    The first draft of the Amity budget for 2017-18 was presented to the Finance Committee.  There was an overall increase of 2.86% in this budget.  The increases are due to less revenue from the State of Connecticut, addition of one teacher for $56,000, contractual increases of $500,000.  The state will not cover internet as they have in the past.  This will add another $68,000 to the budget.  There are some site repairs and site improvements also planned for next fiscal year which are in addition to the repairs being done with the bonding money.  The Bethany enrollment is down nineteen students.  Our portion of the budget will decrease $14,900 over last year if this is the budget that is approved..  Orange has the highest enrollment followed by Woodbridge.
MOVE AUDITORS REPORT UP ON THE AGENDA
Sharon Huxley made a motion to move Auditors Report up on the agenda.  Robert Brinton Jr. seconded the motion.  The vote taken was unanimous. 
 
 
AUDITORS REPORT
Sandra Welwood presented the draft of the Audit for 2016 and draft of the Communication of Internal Control to the Board of Finance.     She commented that for a town the size of Bethany that the debt levels are good.
The unassigned Fund Balance is 13.5% of expenditures at the end of the 2015-16 fiscal year. There were three reasons for the increase in the General Fund balance.  The Town received a surplus check from Amity, a good tax collection rate and an under-expenditure for Health Insurance.   Robert Brinton questioned the way the audit was presented showing the General Fund Balance vs. the Capital Reserve Fund balance on page 68 of the draft.  Robert also questioned the overage in the Board of Finance budget of $50,000 for the salary of the Finance Director.  He wanted it moved to the Selectmen’s account.  When this position was created it was determined that it would be a Selectmen’s budget item.   Discussion followed regarding the two issues raised by Robert.   An extension was not filed for submission of the audit to the State of Connecticut.  The deadline is December 31, 2016 for filing, therefore it is important to approve the audit at this meeting.  A draft of the audit had been sent to the Board members last week for their review.  After further discussion Sharon Huxley moved a motion to approve the draft of the audit with the corrections made regarding the salary transfer of the Finance Director, and modifications to further explain the changes in reporting of the Fund Balance vs. Capital Expenditure as had been done in previous audits.  Sally Huyser seconded the motion.  The vote taken was five yes votes and one no vote that of Robert Brinton Jr. 
CENTER STATION GARAGE DOORS
The north side door on the front of Center Station is broken.  The cost of repair is about $1,800.  Since this is an old door, repair was not recommended by Rod White.  The two front doors match and were put in about the same time.  Rod is recommending that both doors be replaced at a total cost of $6,000.  A Capital Expenditure was approved at the Annual Town Meeting of $10,000 to repair the septic system.  The final cost of repair was $4,700.  This left $5,300 in the Capital account.  Since Capital Expenditures have to be used for only what they are appropriated for, it was suggested that the balance be returned to the Capital Expenditure account and $6,000 be approved out of the Contingency Fund for this repair.  The motion was moved by Sharon Huxley and seconded by Sally Huyser.  The vote taken was unanimous. 
ADJOURNMENT
Adjournment was called at 9:45 P.M. after a motion was moved by Melissa Spear and seconded by Robert Brinton Jr.  The vote taken was unanimous.
 
                                                                                Respectfully submitted,
 
                                                                                June G. Riley
                                                                                Clerk, Board of Finance



OF SELECTMEN
DECEMBER 12, 2016 BOARD
Page 1 of 2

 
DRAFT
Attendance:  First Selectwoman Derrylyn Gorski, Selectman Clark Hurlburt, Selectman Donald Shea
Visitors:  Attorney Kevin McSherry
First Selectwoman Gorski called the meeting of the Board of Selectmen to order at 7:35 p.m.  The meeting opened with the Pledge of Allegiance.  The meeting was held in the Selectmen’s Conference Room of the Bethany Town Hall.
APPROVAL OF MINUTES
First Selectwoman Gorski called for a motion of approval for the minutes of the meeting of November 28, 2016.  The motion was moved by Selectman Shea and seconded by Selectman Hurlburt.  There were no changes to the minutes.  The minutes were then approved on a unanimous vote.
First Selectwoman Gorski called for a motion of approval for the minutes of the special  meeting of December 1, 2016.  The motion was moved by Selectman Hurlburt and seconded by Selectman Shea.  There were no changes to the minutes.  The minutes were then approved on a vote of 2 yes votes.  Selectman Shea abstained as he was not present at the meeting.
REPLACE DOORS AT CENTER STATION
Selectman Hurlburt reported that one door on the front of Center Station is no longer functioning.  They have been repaired several times.  Rod White has gotten quotes for replacement. The quote was $6,000 to replace both doors.  Money had been allocated at the May 2016 Town Meeting for repair of the septic system for $10,000 as a Capital Expenditure.  The cost of repair was $4,700.  There is a balance in that account of $5,300.   When a capital has been designated for a particular purpose the money cannot be used for anything else .  A request will have to go before the Board of Finance to appropriate money from the Contingency Fund for this repair.  The Board of Finance can then close that Capital Expenditure account.  Money received from the insurance company for repairs, due to the accident of car vs. Fire House were used to repair the center room of the building damaged by the accident.  This room newly renovated room is being used by the CERT Team for meetings.
REPAIR OF TOWN HALL FOYER
Rod White conducted a walk through with contractors interested in bidding on repair to the Town Hall Foyer.  This project cannot begin until the asbestos has been removed from under the carpet.   The bid will be awarded at the next Board of Selectmen meeting for the renovation work.
OTHER MATTERS PROPER TO COME BEFORE THE MEETING
First Selectwoman Gorski reported that she will attend a forum regarding a proposal to integrate Health Districts in Connecticut.  If this program is eventually implemented,   the State would be divided into six large districts.  Large cities would be independent.  It is estimated that the cost would be 1.5% of expenditures based on previous year’s expenses.  This could cost the town up to $387,000.  Presently the cost for QVHD is $35,000.
 
 
ADJOURNMENT
Adjournment was called at 8:52 p.m. after a motion was moved by Selectman Hurlburt and seconded by Selectman Shea.  The vote taken was unanimous.
                                                                                                Respectfully submitted,
 
                                                                                                June G. Riley
                                                                                                Secretary, Board of Selectmen
 
 
 


BOARD OF SELECTMEN
SPECIAL MEETING
DECEMBER 22, 2016

Page 1 of 2                           
Attendance:  First Selectwoman Derrylyn Gorski, Selectman Donald Shea, Selectman Clark Hurlburt,  Rob White, Rod White
First Selectwoman Gorski called the special meeting to order at 4:28 p.m.  The meeting was held in the Selectmen’s Conference Room of the Bethany Town Hall.  The purpose of this special meeting was to award the bid for the renovations to the Town Hall foyer. 
AWARD BID FOR RENOVATIONS TO TOWN HALL FOYER
Bids had been received from the following contractors:
D & R Builders                                    $98,850 for main foyer
                                                                $ 5,600 for gym doors
                                                                $10,000 for the Bathroom off the foyer
Tancreti Construction LLC             $99,452.62 for main foyer
Hartford Building Co. LLC              $168,000 for main foyer
                                                                $15,000 for add alternate #2
Melwood Contracting                    $124,858 for main foyer
                                                                $6,250 for add alternate #2
Sarazin                                                  $176,200 for main foyer
                                                                $ 8,250 for add alternate #2
John L Simpson Co                           $127,900 for main foyer
Rob White detailed the bidding process and the walk thru that had taken place prior to the submission of bids.  He indicated that there is asbestos under the carpet that will have to be removed before the renovation project begins. 
Quotes were received for the asbestos removal from Enco of Waterbury for $5,475.50, from Mt. Carmel Construction for $6,500 and Murdock for $6,880. 
The Selectmen, Rod and Rob White discussed the bids.  Selectman Shea moved a motion to award the Foyer renovation to D & R Builders.  Selectman Hurlburt seconded the motion.  Selectman Shea then amended the motion to also include Option 2 to renovate the bathroom.  Selectman Hurlburt seconded the amended motion.  The vote was called.  The vote taken was unanimous.
Selectman Hurlburt moved to waive the bidding process for the asbestos removal and to leave final approval to Rod White for the removal of tile and asbestos mastic.  Selectman Shea seconded by motion.  The vote taken was unanimous. 
 
WAIVE BIDDING PROCESS FOR CENTER FIRE HOUSE REPLACEMENT DOORS
Rod White is requesting the Board of Selectmen to waive the bidding process for Center Fire House Replacement Doors for the center bay.  Rod has gotten quotes from JAG & Sons for $5,310, from Overhead Door for $5,920, and from American Door for $6,040.  Following discussion a motion was moved by Selectman Shea and seconded by Selectman Hurlburt to waive the bidding process and to leave the decision to Rod White.  The vote taken was unanimous. 
ADJOURNMENT
Adjournment was called at 4:55 p.m. after a motion was moved Selectman Hurlburt and seconded by Selectman Shea.  The vote taken was unanimous. 
 
                                                                                                                Respectfully submitted,
 
                                                                                                                June G. Riley
                                                                                                                Clerk, Board of Selectmen
 
 
 


Bethany Conservation Commission
September 8th, 2016
Meeting Minutes (Unapproved)
 
Bruce Loomis called the meeting to order at 8:07. Also in attendance were Brian Eitzer, Patsy Winer, Cathy Rives and Matthew Popp. Absent was Shaukat Khan. Bruce appointed Matthew a voting member in place of Shaukat.
 
            The August meeting’s minutes were reviewed. Pasty moved to accept them, Cathy seconded. Corrections: In the first paragraph, Shaukat Kahn should be changed to Shaukat Khan. In the sixth paragraph, there should be an apostrophe on the word Commissions. In the eighth paragraph, weather should be changed to whether. In the final paragraph, Kathy should be changed to Cathy. The minutes passed as corrected.
 
            There were no bills for the Conservation Commission. The correspondence included the most recent edition of The Habitat, and a letter from CACIWC about the upcoming annual conference and membership renewal. Note: the CC noticed there was a discrepancy about the date of the CACIWC conference. It is on November 12th, not 16th. Brian moved that the CC authorize up to $75 to be spent for membership renewal for CACIWC, Cathy seconded. The motion passed.
 
            Brian suggested upping the CC’s operating budget request for the coming year to $1000 to cover increased CACIWC costs and the cost of possibly implementing town-owned recycling frames.
 
            The CC discussed renewing it’s annual request that $100,000 be allotted to the town’s land acquisition fund. It was also discussed that there be a separate request for additional money to be allotted to the fund since it was recently tapped.
 
            The issue of a trail on Miller and Bear Hill Rd. was tabled until the next meeting.
 
            The CC entered executive session at 8:35. Executive session was ended at 8:51.
 
            No new word on the issue of 4 Peck Rd.
 
            Brian moved to adjourn the meeting at 8:52, Matthew seconded. The meeting was adjourned at 8:52.
 
 
Respectfully submitted,
 
Matthew Popp
Secretary pro-tempore