Friday, October 21, 2011

Bethany Conservation Commission

October 13, 2011

The meeting was called to order at 8:08 by Bruce Loomis. Also in attendance were Brian Eitzer, Cathy Rives, and Lisa Tavolacci.

Brian moved and Bruce seconded a motion to accept the September 8, 2011 minutes. The motion passed.

Bruce passed out an e-mail trail of his correspondence with the Bethany Community School on the topic of how the sixth grade students are chosen to receive the Conservation awards. He stated that he would send them one more e-mail on the topic.

The Woodward development plan is now a “First Cut” plan that therefore does not require that open space issues be addressed. The plan still appears to show an easement for a trail to the likely location of open space if there is further development. The commission would like to keep recommending that this easement remains as this plan moves forward.

There was a discussion of the upcoming CACIWIC conference, it was mentioned that any commissioners planning on going should register by Oct. 31 as the registration fee goes up after this date.

Brian moved to adjourn at 8:45, Lisa seconded and the motion passed.

Respectfully submitted,

Brian Eitzer
Secretary pro-tempore

Thursday, October 13, 2011

MINUTES OF THE BETHANY PLANNING AND ZONING COMMISSION REGULAR MEETING OF WEDNESDAY, OCTOBER 5, 2011 Page 1 of 7

The regular meeting of the Planning and Zoning Commission was called to order at 7:02 p.m. in the Commission Meeting Room of the Bethany Town Hall, 40 Peck Road, Bethany, Connecticut.

The following Commission Members were present:
Melissa Spear, Chair
Mary Shurtleff, Vice-Chair
Patricia Winer, Member
Michael Calhoun, Member
Kimberly McClure Brinton, Member
Marc Adelberg, Alternate Member
Donna Shea, Alternate Member, seated as a voting member.

The following Commission Member was absent or excused:
Nellie Rabinowitz, Alternate Member

Also present were:
Hiram Peck, Planning Consultant
Isabel Kearns, Zoning Enforcement Officer


APPROVAL OF MINUTES

1. It was moved by Winer and seconded by Calhoun to approve the minutes of the September 7, 2011, Regular Meeting with the following change:
Page 7, Fifth Paragraph – Reads “The Commission scheduled a public hearing date of Wednesday, October 5, 2011, at 8:00 p.m. in the Commission Meeting Room of the Bethany Town Hall.” Change to “The Commission scheduled a public hearing date of Wednesday, October 5, 2011, at 7:30 p.m. in the Commission Meeting Room of the Bethany Town Hall.”
Voting for: Spear, Shurtleff, Winer, Calhoun, Shea.
Unanimous approval.


GENERAL CORRESPONDENCE

1. Email from Eugene Livshits, South Central Regional Council of Governments, dated September 26, 2011, Re: Referral will be reviewed during October 13, 2011 Regional Planning Meeting regarding Bethany proposed amendment to Section 6 – Prohibited Uses.
2. Letter from Valley Council of Governments, dated September 29, 2011, Re: Referral comments on Bethany proposed amendment to Section 6 – Prohibited Uses.
3. Letter from EMG Properties, LLC, dated September 8, 2011, Re: Revisions to planting plan for 437 and 443 Fairwood Road with attached sketches.
4. Memo from Isabel Kearns, ZEO, dated July 13, 2011, Re: Review comments on plans dated June 1, 2011, for 18 Munson Road.

..

5. Copy of letter from SCC Regional Water Authority to the Inland Wetlands Commission, dated July 21, 2011, Re: Review comments on application for 18 Munson Road, construction of building addition.
6. Copy of letter from SCC Regional Water Authority to the Inland Wetlands Commission, dated August 19, 2011, Re: Comments addressed on revised plan dated July 15, 2011, 18 Munson Road.
7. Letter from Nafis & Young, dated October 3, 2011, Re: 100 Miller Road, comments have been addressed, drainage designed to meet zero increase in runoff.
8. Email from Brian Botti, owner of 696 Amity Road, Units B-1, 3, 4, 5, 6, to QVHD, dated September 7, 2011, Re: Vacating Unit B-6 to allocate water usage to Unit B-1, Medical Office.
9. Letter from QVHD, dated September 14, 2011, Re: 696 Amity Road, Unit B-1, recommending approval due to vacant Unit B-6.
10. Letter from SCC Regional Water Authority, dated September 15, 2011, Re: 696 Amity Road, general practitioner office, no comment.
11. Letter from SCC Regional Planning Commission to Town Planner, Seymour, dated September 9, 2011, Re: Referral comments on Town of Seymour proposed zoning map amendment.
12. Letter from SCC Regional Planning Commission to Town of Prospect, dated September 9, 2011, Re: Referral comments on Town of Prospect proposed zoning regulation amendment to Section 6.4 – Off-street parking requirements.
13. Letter from SCC Regional Planning Commission to Town of Prospect, dated September 9, 2011, Re: Referral comments on Town of Prospect proposed moratorium on accepting proposed wind energy regulation applications.


PUBLICATIONS AND WORKSHOPS

1. Land Use Academy Advanced Training, Saturday, November 5, 2011, CCSU.
2. Brochure from Conservation Commission of Beacon Falls, 2011.
3. Connecticut Landscape Architecture, 2011.

BILLS

1) It was moved by Calhoun and seconded by Winer to approve the payment of $1,000.00 (monthly pro rata basis), for services rendered for September 2011, by Hiram W. Peck III, AICP, Planning Consultant.
Voting for: Spear, Shurtleff, Calhoun, Brinton, Winer.
Unanimous approval.

2) It was moved by Shurtleff and seconded by Winer to approve the payment of a bill for $95.00, dated October 5, 2011, from John McLeod for recording services for the public hearing (Zoning Regulation amendment).
Voting for: Spear, Shurtleff, Calhoun, Brinton, Winer.
Unanimous approval.

ZONING ENFORCEMENT OFFICER’S REPORT AND APPROPRIATE COMMISSION ACTION

Isabel Kearns, ZEO, reported on the following:
The First Selectman has assigned hearing officers (Mark Pearson and Norman Cole) to fine violators.
The Commission requested the ZEO to prepare a list of properties that have violations and submit to the Commission for review.
The Commission requested the ZEO to investigate the following properties
a) 256 Amity Road, Nino’s Garage – outside storage of cars.
b) 607 Litchfield Turnpike – possible business operation.


PUBLIC HEARING

· Proposed amendments to the Bethany Zoning Regulations to Section 6 – Prohibited Uses. Add #6.28 – Signs with any type of internal lighting or internal illumination.

At 7:30 p.m., Chair Spear called to order the public hearing on the proposed amendments to Section 6 – Prohibited Uses. Add #6.28 – Signs with any type of internal lighting or internal illumination.

Chair Spear then noted that the Commission has received the following items relative to the subject application. Exhibit identification was assigned as noted:
Exhibit 1A – Email from Eugene Livshits, South Central Regional Council of Governments, dated September 26, 2011, Re: Referral will be reviewed during October 13, 2011 Regional Planning Meeting regarding Bethany proposed amendment to Section 6 – Prohibited Uses.
B. Exhibit 1B - Letter from Valley Council of Governments, dated September 29, 2011, Re: Referral comments on Bethany proposed amendment to Section 6 – Prohibited Uses.

In discussion, Commission members noted:
The South Central Regional Planning Commission will not be reviewing the referral until the October 13, 2011, RPC meeting.

Hiram Peck, Planning Consultant, briefly reviewed the Commission’s decision to prohibit these types of signs.

Chair Spear then asked if there were any comments from the public. There were no comments.

Chair Spear stated the public hearing will have to remain open to receive comments from the South Central Regional Planning Commission.

At 7:37 p.m., Chairman Huxley recessed the public hearing and continued it to the next regular meeting on Wednesday, November 2, 2011, in the Commission Meeting Room. Tabled.

NEW BUSINESS

1) 437 and 443 Fairwood Road, Application #2011-023 submitted by EMG Properties, LLC for a modification to the Landscaping Plan approved on May 24, 2011.

The Commission formally received the application. Present to speak on behalf of this application was William Grieger, applicant and owner of record.

The Commission received a letter from EMG Properties, LLC, dated September 8, 2011, Re: Revisions to planting plan for 437 and 443 Fairwood Road with attached sketches and also requesting a waiver of the application fees for this application.

Mr. Grieger briefly reviewed his proposal with the Commission.

It was moved by Shurtleff and seconded by Brinton to waive the application fee for the subject Application #2011-023 for 437 and 443 Fairwood Road.
Voting were: Spear, Shurtleff, Winer, Brinton, Calhoun.
Vote 5 to 0.
Unanimous approval.

Isabel Kearns, ZEO, prepared a draft resolution for Application #2011-023 and distributed to Commission members. The Commission reviewed and proceeded to deliberate.

It was moved by Calhoun and seconded by Brinton to approve the following resolution for Application #2011-023

Whereas, the owner of the property, EMG Properties, LLC, applied on October 5, 2011, to the Bethany Planning and Zoning Commission for a Site Plan Modification (#2011-023) to amend the landscaping plan for 437 and 443 Fairwood Road.

Whereas, EMG Properties, LLC had previously applied to the Commission to modify the originally approved landscaping plan via Application #2011-012;

Whereas, the Commission previously conducted a site visit on April 23, 2011, when it was reviewing the Application #2011-012;

Whereas, the Commission, at a regular meeting held on October 5, 2011, considered the plans, testimony and other pertinent application information;

Now Therefore, the Commission makes the following findings of fact and decision regarding this application:

1) The proposed Three (3) Sugar Maples and the Four (4) Hemlocks satisfy the intent of the original plan dated September 7, 2011.

Now Therefore Be It Resolved, that pursuant to Section 10.2.L.3 of the Bethany Zoning Regulations, amended to April 15, 2011, the Bethany Planning and Zoning Commission approves the modification to the landscaping plan to plant Three (3) Sugar Maples in front of 443 Fairwood Road and Four (4) Hemlocks on the northeast corner of the building, as shown on plans dated September 7, 2011 and with the following conditions:

1) The existing surety bond that is to expire in March shall be renewed in February.
2) All plantings shall be planted no later than the Spring of 2012.
3) The Hemlocks shall be protected and treated as necessary for woolly adelgid disease.
Voting were: Spear, Shurtleff, Winer, Brinton, Calhoun.
Vote 5 to 0.
Unanimous approval.


2) Preliminary discussion with John Paul Garcia regarding 6 Sargent Drive –

Present for this discussion were as follows:
John Paul Garcia, P.E./L.S.
Mr. and Mrs. Mike Patel
Michael J. Fox, of Fox Consulting Services
Attorney Brian Stone
Jeff Slapikas, Builder

A new proposal for a gas station and signage located at 6 Sargent Drive was presented to the Commission for discussion.


3) 18 Munson Road, Application #2011-024 submitted by RDC Holding LLC to construct an addition to building, parking and drainage –

The Commission formally received the application. Present to speak on behalf of this application was John Paul Garcia, P.E./L.S., representing the applicant.

The Commission received the following correspondence for this application:
Memo from Isabel Kearns, ZEO, dated July 13, 2011, Re: Review comments on plans dated June 1, 2011, for 18 Munson Road.
Copy of letter from SCC Regional Water Authority to the Inland Wetlands Commission, dated July 21, 2011, Re: Review comments on application for 18 Munson Road, construction of building addition.
Copy of letter from SCC Regional Water Authority to the Inland Wetlands Commission, dated August 19, 2011, Re: Comments addressed on revised plan dated July 15, 2011, 18 Munson Road.

Mr. Garcia briefly reviewed the proposed project noting:
· The applicant is proposing to add an addition to the building in the rear due to the purchase of a large sheet metal machine.

Isabel Kearns, ZEO, stated Mr. Garcia needs to submit an application for a Special Exception Permit for outside storage.

It was moved by Shurtleff and seconded by Winer to amend the agenda for the regular meeting of October 5, 2011, to accept the application submitted by Mr. Garcia for a Special Exception Permit for outside storage located at 18 Munson Road.
Voting were: Spear, Shurtleff, Winer, Brinton, Calhoun.
Vote 5 to 0.
Unanimous approval.

The Commission scheduled a public hearing date of Wednesday, November 2, 2011, at 7:30 p.m. in the Commission Meeting Room of the Bethany Town Hall. Tabled.


4) Discussion with Christopher Stoyer regarding 100 Miller Road – 0% runoff, fire suppression and monuments delineating conservation easement –

Present for this discussion were Attorney Michael Alexander, representing Mr. Chris Stoyer, applicant, who was also present.

The Commission received a letter from Nafis & Young, dated October 3, 2011, Re: 100 Miller Road, comments have been addressed, drainage designed to meet zero increase in runoff.

Letter from Rod White, Fire Marshal, dated July 6, 2011, Re: Clarification as to the waiver request for a water source at 100 Miller Road, two-lot resubdivision.

Isabel Kearns, ZEO, stated the applicant has addressed the 0% runoff and the fire suppression water source.

Also Ms. Kearns recommended that due to the stream, Mr. Stoyer will place medallions on the trees for the conservation easement instead of the monuments in or next to the stream.

The Commission requested that a copy of the map reviewed by Nafis and Young, dated September 27, 2011, be submitted to the ZEO with the locations of the trees/medallions and requested the ZEO to prepare an approval letter for the next regular meeting for the Commission’s review and action. Tabled.


OLD BUSINESS

1. Proposed Bethany Zoning Regulation Amendment to Section 6 – Prohibited Uses. Add #6.28 – Signs with any type of internal lighting or internal illumination – Public hearing continued to November 2, 2011. Tabled.

2. Discuss increasing application fees – Tabled.


There being no further business to come before the Commission, it was moved by Shurtleff and seconded by Calhoun to adjourn the regular meeting at 8:50 p.m. Unanimous approval.

Respectfully submitted,



Antonia R. Marek, Clerk
For the Planning and Zoning Commission
BOARD OF FINANCE
OCTOBER 4, 2011
SPECIAL MEETING
Page 1 of 2

Attendance: Chairman Janet Brunwin, Chip Spear, Sally Huyser, Robert Brinton Jr., Aileen Magda, First Selectwoman Derrylyn Gorski

Chairman Brunwin called the meeting of the Board of Finance to order at 7:05 p.m. The meeting was held in the Conference Room of the Bethany Town Hall.

APPROVAL OF MINUTES
Chairman Brunwin moved a motion to approve the minutes of the meeting of June 14, 2011. Approval had been tabled due to questions regarding the additional funds received from Amity. Chairman Brunwin explained that $15,000 had been allocated to do an accounting upgrade project, modifying account numbers and setting up general ledger and other funds within our accounting program, and the remainder of the funds will be added to the Capital Fund. Chip Spear then seconded the amended minutes. The vote was called. The vote taken was four yes votes and one abstention that of Aileen Magda as she was not a member of the Board of Finance at that time.

Chairman Brunwin moved to approve the minutes of September 13, 2011. The motion was seconded by Sally Huyser. The vote was called. The vote taken was unanimous.

CORRESPONDENCE
Correspondence was received from David Forman, Tax Collector. In his letter David indicates that the collections through September are in line with last year’s collections.

AMITY FINANCE COMMITTEE
Chairman Brunwin reports that Amity will be starting teacher negotiations. Jamie Stirling will serve as chairman of that committee. The first meeting is October 17, 2011. Aileen Magda volunteered to attend that meeting.

LONG TERM FINANCIAL PLANNING COMMITTEE
John Grabowski, Sharon Huxley, Chip Spear Stephen Squinto and Jamie Stirling have all agreed to serve on the Long Term Financial Planning Committee.

AUDIT FISCAL YEAR 2010-11
Marian & Company LLC have just about completer the audit. They will be in for the November meeting to review with the Board of Finance the audit. At this time there appears to be a slight surplus.

HURRICANE IRENE
First Selectwoman Gorski reported that FEMA will reimburse the Town of Bethany for overtime paid during Hurricane Irene. It is estimated there was at least $400,000 in road damages caused by
the storm. Road damage costs are not covered under FEMA.






BOND REFUNDING
First Selectwoman Gorski is still gathering information to complete the Bond Refunding project for Webster Bank.

ADJOURNMENT
Adjournment was called at 7:30 p.m. after a motion was moved by Sally Huyser and seconded by Chip Spear. The vote was called. The vote was unanimous.


Respectfully submitted,


June G. Riley
Clerk, Board of Finance
BOARD OF SELECTMEN
OCTOBER 11, 2011
Page 1 of 2

Attendance: First Selectwoman Derrylyn Gorski, Selectman Steven Thornquist, Selectman Donald Shea

Visitors: Attorney Kevin McSherry, Kathleen Schurman, Andy Livetin

First Selectwoman Derrylyn Gorski called the meeting of the Board of Selectmen to order at 7:35 p.m. The meeting was held in the Conference Room of the Bethany Town Hall. The first order of business was the signing of payroll and accounts payable checks. First Selectwoman Gorski asked all to stand for the Pledge of Allegiance.

APPROVAL OF MINUTES OF PREVIOUS MEETING
First Selectwoman Gorski called for approval of the minutes of the meeting of September 26, 2011. The motion of approval was moved by Selectman Shea and seconded by First Selectwoman Gorski. First Selectwoman Gorski then moved to amend the minutes by adding the fire pit at Brinton Wood Grove will be removed. The amended minutes were then accepted on a unanimous vote.

WEBSTER BANK MEMORANDUM OF UNDERSTANDING
The Town has applied for a credit card from Webster Bank. A Memorandum of Understanding is needed to complete this application. The following Memorandum of Understanding was moved by Selectman Shea and seconded by Selectman Thornquist.

RESOLVED THAT First Selectwoman Derrylyn Gorski be authorized to sign all documents necessary to establish a business card agreement with Webster Bank and provide Webster Bank with any documentation it may request.

First Selectwoman Derrylyn Gorski will be an authorized signor on said card.

The vote taken was unanimous.

AMITY POST OFFICE
A public hearing was held at the Post Office on Brewry Street in New Haven last week regarding the possible closing of the Amity Post Office. Residents are encouraged to write letters of support for keeping this branch open. The Woodbridge Board of Selectmen voted unanimously to send a letter in support of keeping this branch open. Selectman Thornquist moved a motion that the Bethany Board of Selectmen, write a letter supporting the continuing operation of the Amity Post Office to serve the area towns. Selectman Shea seconded the motion. The vote taken was unanimous.

ROAD SIGNS
Due to the recent horse accident on Fairwood Road, Bethany residents are requesting “Caution Horse Crossing” signs. The placement of additional signs other than Fairwood Road are yet to be determined. A motion was moved by Selectman Thornquist and seconded by Selectman Shea to place a “Caution Horse Crossing” sign at the corner of Fairwood Road where the horse trail comes from the Airport, and any other locations deemed to be necessary. Selectman Shea seconded the motion. The vote taken was unanimous.

A blind driveway sign is requested by a resident on Falls Road. The Selectmen discussed this location and determined that perhaps a mirror on the tree opposite the driveway to assure better visibility would be a safe solution to the problem along with a sign.

CORRESPONDENCE
Correspondence has been received from the Highway Foreman Alan Green suggesting that the location of the Tag Sale on Saturday morning at the Airport be moved further back from the road.

EXECUTIVE SESSION TO DISCUSS PERSONNEL ISSUES, LAND ACQUISITION AND CONTRACTS
At 8:55 p.m. Selectman Shea moved a motion to go into Executive Session to discuss Personnel Issues, Contract and Land Acquisition and to invite June Riley and Attorney McSherry to stay for the session. Selectman Thornquist seconded the motion. At 8:56 p.m. Selectman Thornquist moved to exit the executive session. Selectman Shea seconded the motion. The vote taken was unanimous. Selectman Thornquist then moved a motion to accept the changes to the Town Employees Pension Plan as recommended by David Martin, Certified Financial Planner, to accept Lafayette Pension Services as the Third Party Administrator and the new plan sponsor Transamerican. Selectman Shea seconded the motion. The vote taken was unanimous.

ADJOURNMENT
Adjournment was called at 7:55 p.m. after a motion was moved by Selectman Shea and seconded by Selectman Thornquist. The vote taken was unanimous.

Respectfully submitted,


June G. Riley
Secretary, Board of Selectmen

Wednesday, October 12, 2011

BOARD OF SELECTMEN
SEPTEMBER 26, 2011
Page 1 of 3

Attendance: First Selectwoman Derrylyn Gorski, Selectman Donald Shea, Selectman Steven Thornquist
Visitors: Attorney Kevin McSherry, David Martin, Larry Eisner, Kathleen Schurman, Daniel Wivagg, Robert Wivagg
First Selectwoman Gorski called the meeting to order at 7:40 p.m. The meeting was held in the Conference Room of the Bethany Town Hall. The first order of business was signing of the accounts payable and payroll checks. First Selectwoman Gorski asked all to rise for the Pledge of Allegiance.

EAGLE SCOUT PROJECT
Daniel Wivagg was present to discuss with the Selectmen his proposed Eagle Scout project. Daniel would like to build park type benches for the skating pond on Pole Hill Road. Daniel had plans for both open benches and benches with a shelter roof. The Selectmen discussed the possibility of vandalism especially to the benches with a shelter roof. The park type benches will be cemented down to prevent vandalism. The Town crew will prepare the area where benches would be placed. The benches would be made with pressure treated lumber. Daniel will seek donations for materials for the project. Following discussion Selectman Shea moved to approve the plans as presented by Daniel for his Eagle Scout project pending receipt of additional information for the benches with the shelter roof. Selectman Thornquist seconded the motion. The vote taken was unanimous.

DISCUSSION OF CONTRACTS, LAND ACQUISITION OR PERSONNEL ISSUES
At 7:50 p.m. Selectman Thornquist moved to go into executive session to discuss Contracts, Land Acquisition or Personnel issues and to invite June Riley, Larry Eisner and David Martin to stay for the executive session. Selectman Shea seconded the motion. The vote taken was unanimous. At 8:45 p.m. Selectman Shea moved to exit the executive session. The motion was seconded by Selectman Thornquist. The vote taken was unanimous.

APPROVAL OF MINUTES
Selectman Thornquist moved to approve the minutes of the meeting of September 12, 2011. Selectman Shea seconded the motion. The vote taken was unanimous for approval of the minutes without change.

WEST ROCK ADVISORY COUNCIL
Selectman Shea moved to appoint Kristine Sullivan and Barrie Collins to a term on the West Rock Advisory Council. Selectman Thornquist seconded the motion. The vote taken was unanimous.

APPOINTMENT OF CONSTABLES
Selectman Thornquist moved to appoint Mark Jazwinski and Mark Sheppard as constables for the Town of Bethany pending receipt of necessary polygraph testing. Selectman Shea seconded the motion. The vote taken was unanimous.

APPOINTMENT TO LONG RANGE FINANCIAL COMMITTEE
Selectman Thornquist moved to appoint John Grabowski and Jamie Stirling to the Long Range Financial Committee. The motion was seconded by Selectman Shea. The vote taken was unanimous.


EMERGENCY MANAGEMENT HOMELAND SECURITY RESOLUTION
Selectman Thornquist moved the following memorandum of understanding with the following resolution for Emergency Management Homeland Security:

RESOLVED, that the Town of Bethany may enter into with and deliver to the State of Connecticut Department of Emergency Management and Homeland Security any and all documents which it deems to be necessary or appropriate; and

FURTHER RESOLVED, that Derrylyn Gorski, as First Selectman of Town of Bethany, is authorized and directed to execute and deliver any and all documents on behalf of the Town of Bethany and to do and perform all acts and things which he/she deems to be necessary or appropriate to carry out the terms of such documents, including, but not limited to, executing and delivering all agreements and documents contemplated by such documents.

Selectman Shea seconded the resolution. The vote taken was unanimous.

BIDS FOR VENDORS IN PLACE FOR EQUIPMENT AND LABOR
The bids from Advanced Paving, MesaExcavating & Paving Inc., Tim Kraus & Son, W R. Grieger Co. and Wyatt Crotta were placed on a spread sheet for comparison. Following discussion Selectman Thornquist moved to award the bid to both Mesa Excavating & Paving Inc. and Advanced Paving with the intent of the Board of Selectmen to use equally as possible the equipment and labor of both companies and at the discretion of the Highway Forman. Selectman Shea seconded the motion. The vote taken was unanimous.

TAX REFUNDS
Selectman Shea moved to make tax refunds to the following individuals all for overpayment of taxes:

Alice Long $ 2.00
Brian M. Kripps $ 8.08
Bruno Nielsen $ 11.45
Charles Famularo $ 31.21
Christopher or Linda Maude $ 26.46
Daniel or Patricia Raucci $ 11.51
Edward J. Choiniere $ 9.06
Elise Thoron $ 10.52
Eric R. Unger $ 4.79
Financial Ser Veh Trust $402.40
Harry A. Holly $ 9.91
Jeanne or Norvin Hein $ 16.36
Julie Roberge $ 20.18
Leonardos H. Stefanis $ 26.66
Linda L. Greco $ 10.21
Linda R. Guerra $ 17.93
Maria C. Mingolello $ 3.00
Pamela Rosenbloom $ 63.08
Patrick White $ 5.86
Paul Falcone $ 15.68
Ralph Fonda $ 9.37
Stephanie H. Tiddei $ 6.57
Stephen Lane $ 5.46
Toyota Motor Credit Corp $1,169.74

Selectman Thornquist seconded the motion. The vote taken was unanimous.

MODIFICATION OF TOWN OF BETHANY PERSONNEL POLICY
The Board of Selectmen discussed the following modification to the Town of Bethany Personnel Policy:

A. OVERTIME COMPENSATION
Appointments to full or part time professional positions are made with the understanding that no additional compensation will be made for hours worked which exceed the normal work week. On occasion where support staff may be called upon to work in excess of the normal work week, compensatory time off shall be provided on a 1:1 basis and must be expended before the end of the pay period the comp time is earned. The scheduling of the compensatory time shall be determined and approved by the First Selectman or her designee.

Following discussion Selectman Thornquist moved to accept the modification to the Town of Bethany Personnel Policy. Selectman Shea seconded the motion. The vote taken was unanimous.

Discussion was opened regarding modification to the vacation schedule for employees with fifteen or more years of employment with the Town of Bethany. The new union contract for the Highway Department gives the employee with fifteen or more years of service five (5) weeks vacation. Following discussion both Selectman Thornquist and Selectman Shea agreed that no change would be made at this time.

ADJOURNMENT
Adjournment was called at 8:50 p.m. after a motion was moved by Selectman Shea and seconded by Selectman Thornquist. The vote taken was unanimous.


Respectfully submitted,


June G. Riley
Secretary, Board of Selectman

Tuesday, October 4, 2011

MINUTES OF THE BETHANY INLAND WETLANDS COMMISSION REGULAR MEETING OF MONDAY, SEPTEMBER 26, 2011 Page 1 of 6

The regular meeting of the Inland Wetlands Commission was called to order at 7:34 p.m. in the Commission Meeting Room of the Bethany Town Hall, 40 Peck Road, Bethany, Connecticut.

The following members of the Commission were present:
Alexandra Breslin, Vice-Chair, Acting as Chair
Kristine Sullivan, Member
Brian Smith, Member
Roger Hathaway, Member
Lisa Gaw, Member

Also present was:
Isabel Kearns, Inland Wetlands Enforcement Officer


NEW BUSINESS

1. 108 Schaffer Road, Application #1171 submitted by Wyatt Crotta & Daughters LLC for a Site Plan to relocate house –

The Commission formally received the application. Present to speak on behalf of this application was Wyatt Crotta, applicant and owner of record.

Mr. Crotta submitted a report from Soils Consulting Service, dated September 26, 2011, Re: On-site soils investigation of Lot 3 for Wyatt J. Ctotta in Bethany, Connecticut.

Mr. Crotta reviewed the proposed project noting:
· That the septic system has been installed and approved by Quinnipiack Valley Health District.
· He has installed road drainage and will be running the drainage to the corner of the property and installing a catch basin as advised by the Public Works Director.

In discussion, Commission members noted:
· That a condition of the permit for the original subdivision was that Lot #3 require a wetlands permit.
· That the stone wall is still in place but not shown on the plan dated June 27, 2006, revised to April 17, 2007.
· Commission would like to conduct a site visit.

Further discussion and appropriate action on the application was deferred until the Commission’s next regular meeting on Monday, October 24, 2011. Tabled.






2. 108 Miller Road (Lot #1), Application #1172 submitted by Christopher Stoyer for a Residential Site Development –

The Commission formally received the application. Present to speak on behalf of this application was Attorney Michael Alexander, representing the applicant, Chris Stoyer, who was present.

Isabel Kearns, Inland Wetlands Enforcement Officer, submitted a memo dated September 19, 2011, Re: Review of plans for 108 Miller Road.

Attorney Alexander submitted revised plans dated to August 1, 2011, showing the 150’ upland review area.

In discussion, Commission members noted:
· The footprint on the proposed house is larger than what was previously approved.
· The Commission would like to schedule a site visit.
· The Commission would like the corners of the house and the limit of clearing staked prior to the site visit.

Further discussion and appropriate action on the application was deferred until the Commission’s next regular meeting on Monday, October 24, 2011. Tabled.


3. 100 Miller Road (Lot #3), Application #1173 submitted by Christopher Stoyer for a Residential Site Development –

The applicant submitted a letter to withdraw the application, dated September 26, 2011.


OLD BUSINESS

1. 18 Munson Road, Application #1166 submitted by RDC Holding LLC for an Inland Wetlands Permit to construct a 7,200 square foot building addition, 95’ by 125’ parking and loading area -

Present to speak on behalf of this application was John Paul Garcia, P.E./L.S., representing the applicants and owners of record, Robert and Doreen Reed of RDC Holding LLC.

Mr. Garcia submitted a set of plans revised to September 20, 2011, and reviewed with the Commission.

The Commission received a letter from Diversified Technology Consultants, dated September 22, 2011, Re: Review comments on proposed project at 18 Munson Road.

Commission members reviewed and discussed and then proceeded to deliberate.

It was moved by Sullivan and seconded by Smith to approve Application #1166 submitted by RDC Holding LLC for an Inland Wetlands Permit to construct a 7,200 square foot building addition and a 95 foot by 125 foot parking and loading area located at 18 Munson Road in accordance with the following submitted plans prepared by John Paul Garcia & Associates, Bethany, Connecticut:
“Proposed Site Plan”, dated June 1, 1011, revised to September 20, 2011, Drawing No. C-1.
“Typical Details”, dated June 1, 2011, revised to September 20, 2011, Drawing No. C-2.
“Typical Details”, dated August 16, 2011, with no revisions, Drawing No. C-3.

In addition, this permit is subject to the following conditions including the standard conditions found on the Land Records Volume 93, Page 802 and Page 803:
1) The applicant shall provide an estimate for erosion control measures and site work to be reviewed and approved by DTC, contracted engineer. Said bond shall be in a form acceptable to Town Counsel must be received prior to the commencement of any work.
2) The Stormwater Management Systems Installation and Maintenance Schedule shown on Drawing No. C-2 is to be added to Drawing No. C-1.
3) Note #8 of the Stormwater Management Systems Installation and Maintenance Schedule shall be changed to reflect that the grass on the perimeter of the detention basin shall be mowed twice during the growing season. Any shrubs and trees that grow on the bottom of the basin shall be removed annually.
4) Notes #2 and #5 from the South Central Connecticut Regional Water Authority, dated July 21, 2011, shall be added to Sheet C-1. Note #2 reads, “Lawn care chemical usage is prohibited because the property is within a public water supply watershed.” Note #5 reads, “Equipment or vehicles stored outdoors should be in good working order. Routine inspection of the equipment and vehicles should be conducted on a monthly basis. Any spills or leaks should be immediately cleaned up. Outdoor storage of hazardous materials shall be prohibited.”
5) The applicant represented that preformed sheet metal and duct materials will be stored in the area designated for outside storage. Any change in the materials to be stored outside shall be presented to the Commission for its review and approval.
6) Sheet C-1, with the additional notes as stated above, shall be filed on the Land Records by the applicant prior to the commencement of any work. A copy of the filed map shall be presented to the Agency for the record.

The Commission’s decision was based on the fact that if all the conditions of the permit are adhered to there should be minimal disturbance to the onsite wetlands and waters of the public supply watershed to which those wetlands flow.
Voting were: Breslin, Sullivan, Smith, Gaw, Hathaway.
Vote 5 to 0.
Unanimous approval.





2. 265 Beacon Road, Application #1168 submitted by the Town of Bethany to locate a 10’ X 16’ Shed –

Present to speak on behalf of the Town of Bethany was Alan Green, Public Works Director.

Mr. Green reviewed the proposed project noting:
· That the project has been completed.
· That the old shed was removed and a new one installed.

Commission members discussed and proceeded to deliberate.

It was moved by Sullivan and seconded by Smith to approve Application #1168 submitted by the Town of Bethany for an after-the-fact placement of a 10-foot by 16-foot shed for use by the Park and Recreation Department located at 265 Beacon Road, Veterans Memorial Park, as presented by the applicant and this approval is subject to the standard conditions found on the Land Records Volume 93, Page 802 and 803.

The Commission’s decision was based on the representation that adequate silt fence controls were in place at the time the work was conducted so there should have been no adverse impact to the Hockanum Lake
Voting were: Breslin, Sullivan, Smith, Gaw, Hathaway.
Vote 5 to 0.
Unanimous approval.


3. Francis Drive, Anella Drive, Clay Road, Application #1169 submitted by the Town of Bethany to improve drainage –

Present to speak on behalf of the Town of Bethany was Alan Green, Public Works Director.

Mr. Green reviewed the proposed project noting:
There are excessive water runoff problems in this area.
All the basins and piping in the subject area need to be updated and rebuilt.

In discussion, Commission members noted:
That engineering input is necessary to do this drainage work correctly.

Also present was Mr. Ed Kasinskas of 77 Francis Drive. Mr. Kasinskas stated when it rains his front yard is flooded and the water is coming up from the catch basin.

Acting Chair Breslin stated that in the best interest of the Town due to the lapsing of time, this application should be withdrawn so that the Commission can obtain more information from Nafis and Young Engineers to make a decision.

Mr. Green submitted a letter to withdraw the application.
4. 46 Mesa Drive, Application #1170 submitted by James Woodward for a five-lot subdivision – The Commission would like to visit the site. In regards to the letter from JMM Wetland Consulting Services to Nowakowski, O’Bymachow, Kane & Associates, dated September 15, 2011, Re: Wetland Description and Assessment for Proposed Subdivision Road Crossing, proposed Clifford Drive Estates, Bethany, 46 Mesa Drive, the Commission would like to choose a consultant of their choice to review this letter. Tabled.

ELECTION OF OFFICERS AND APPOINTMENT OF STAFF

1. It was moved by Hathaway and seconded by Gaw that the Inland Wetlands Commission appoints Alexandra Breslin as Commission Chair for the term of 2011 to June 2012. Unanimous approval.

2. It was moved by Hathaway and seconded by Gaw that the Inland Wetlands Commission appoints Kristine Sullivan as Commission Vice-Chair for the term of 2011 to June 2012.
Unanimous approval.

3. It was moved by Sullivan and seconded by Hathaway that the Inland Wetlands Commission appoints Antonia Marek as Commission Clerk for the term of 2011 to June 2012.
Unanimous approval.

APPROVAL OF MINUTES

1. It was moved by Smith and seconded by Gaw to approve the minutes of the August 22, 2011, Regular Meeting with the following amendment:
Page 4, Second Paragraph – Reads “The Commission’s decision was based as shown on the plan and with the distance to the wetlands which are down to the adjoining property and the stone wall that’s in between there should not be any adverse impact to the wetlands.” Change to “The Commission’s decision was based on the fact, that as shown on the plan and with the distance to the wetlands which are down slope on the adjoining property and with the existing stonewall, that there should not be any adverse impact to the wetlands.
Voting were: Breslin, Sullivan, Smith, Gaw, Hathaway.
Unanimous approval.

GENERAL CORRESPONDENCE

1. Memo from Isabel Kearns, IWEO, dated September 19, 2011, Re: Review comments for 108 Miller Road.
2. Memo from Isabel Kearns, IWEO, dated September 19, 2011, Re: Review comments for 100 Miller Road – Lot 3.
3. Letter from Diversified Technology Consultants, dated September 22, 2011, Re: Review comments on revised plan dated September 20, 2011, 18 Munson Road.
4. Letter from JMM Wetland Consulting Services to Nowakowski, O’Bymachow, Kane & Associates, dated September 15, 2011, Re: Wetland Description and Assessment for Proposed Subdivision Road Crossing, proposed Clifford Drive Estates, Bethany, 46 Mesa Drive.
5. Letter from Isabel Kearns, IWEO, to Joseph Fedorchuck, Troop 931, dated September 23, 2011, Re: Eagle Scout Service Project Proposal – Rehabilitation of Brinton’s Grove.
6. Letter from Betsey Wingfield, Bureau Chief, Bureau of Water Protection and Land Reuse, dated September 8, 2011, Re: 2011 Legislation and Regulations Advisory, amendment to two public acts. Acting-Chair Breslin asked the IWEO to review and asked the Clerk to add this item for discussion to the agenda for the next IWC regular meeting, October 24, 2011.


PUBLICATIONS AND WORKSHOPS

1. 2011 Municipal Inland Wetland Commissioners Training Program, Segment 3.
2. Brochure from conservation Commission of Beacon Falls, 2011.


ENFORCEMENT OFFICER’S REPORT

Isabel Kearns, Inland Wetlands Enforcement Officer, reported on the following:

The First Selectman has appointed hearing officers for enforcement issues.


OTHER BUSINESS

It was moved by Sullivan and seconded by Hathaway to forward a letter to all the appropriate Boards and Commissions that have anything to do with land use regarding the process for processing applications and that the Town is to lead by example not exemption. Also, mention that the timely receipt and submission of applications is anticipated and appreciated and will ensure timely approval in order for projects to go forward. This will provide an example to the citizens who also have to follow the regulations. The Inland Wetlands Enforcement Officer will draft a letter for review by the Commission.
Unanimous approval.


The Commission scheduled a site visit for Saturday, October 22, 2011, at 8:00 a.m. Commission members will meet at the Bethany Town Hall parking lot. The following properties will be visited: 108 Schaffer Road, 108 Miller Road, and 46 Mesa Drive.


There being no further business to come before the Commission, it was moved by Sullivan and seconded by Smith to adjourn the regular meeting at 9:35 p.m. Unanimous approval.

Respectfully submitted,


Antonia R. Marek, Clerk
for the Inland Wetlands Commission