Tuesday, January 9, 2018


BOARD OF FINANCE
DECEMBER12, 2017

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Attendance:  Chairman John Grabowski, John Ford IV, Melissa Spear, Katie Erickson, Sharon Huxley
Visitors:  First Selectwoman Derrylyn Gorski, Superintendent Coleen Murray, Christopher Pittenger, Susan Carpenter, Sandra Wellwood, Michael Battista, Thomas Broesler, Brandi Spargo
Chairman Grabowski called the meeting of the Board of Finance to order at 7:09 p.m.  The meeting was held in the Conference Room of the Bethany Town Hall.  
APPROVAL OF MINUTES
Chairman Grabowski called for a motion of approval for the minutes of the meeting of November 14, 2017.  The motion of approval was moved by John Ford IV and seconded by Katie Erickson.  There were no changes to the minutes.  The vote for acceptance was three yes votes and two abstentions that of Chairman Grabowski as he was absent from that meeting and Sharon Huxley as she had not read the minutes.
CHAIRMAN’S REPORT
Chairman Grabowski attended the Amity Finance Committee meeting.  The audit for Amity is almost complete.  The surplus for the budget of 2016-17 is $1,800,000.  Bethany’s portion of the surplus will be $370,801
Amity is presently working on their budget.  Final figures should be available in January.  The teacher negotiations are expected to be completed by the end of December. 
FIRST SELECTMAN’S REPORT
MOVE EXECUTIVE SESSION UP ON AGENDA
A motion was moved by Sharon Huxley and seconded by Melissa Spear at the request of First Selectwoman Gorski to move Executive Session up on the agenda to discuss Real Estate.  The vote taken was unanimous.
EXECUTIVE SESSION TO DISCUSS REAL ESTATE-FIRST SELECTWOMAN DERRYLYN GORSKI
At 7:25 p.m. Sharon Huxley moved a motion to go into Executive Session to discuss real estate.  The motion was seconded by Melissa Spear. The vote taken was unanimous.   June Riley was invited to stay for the session.  At 7:32 a motion was moved by Sharon Huxley and seconded by Melissa Spear to exit the executive session.  The vote taken was unanimous.  A motion was then moved by Sharon Huxley and seconded by Melissa Spear to approve up to $20,000 to be taken from the Land Acquisition Fund for two Yellow Book Appraisals and one A2 survey if necessary.  The vote was called.  The vote taken was unanimous.
TOWN OFFICERS MEETING
The Board of Selectmen had amended the date of the Special Town Meeting to January 18, 2018 at 6:00 p.m. when they held their meeting on December 11, 2017.  The agenda for that meeting will include Hazardous Mitigation Plan Acceptance and Traffic Signs.
 
SPECIAL TOWN MEETING
The date for the Special Town Meeting was amended to January 18, 2018 at 7:00 p.m. by the Board of Selectmen at their meeting of December 11, 2017.  On that agenda will be new road signs placed on Bethany roads through the High Risk Road Safety Program.
Acceptance of the First Church of Christ Congregational Cemetery to own and operate.
Gold Star Tax Exemption.  This ordinance will add tax exemption for Gold Star Families who have had either a son or daughter or spouse killed in the line of duty.  This tax exemption would mirror the Tax Relief for the Elderly program. 
Sharon Huxley moved to add to the Special Town Meeting the above listed items.  Katie Erickson seconded the motion.  The vote taken was unanimous. 
REPORT ON MEETING HELD TO DISCUSS QUICK BOOKS
First Selectwoman Gorski, Sharon Huxley, Janet Brunwin, Thomas Broesler met earlier in the day to discuss the implementation of Quick Books for the Accounting System for the Town.  It was determined that the program was suited more for small organizations. 
AUDIT
Sandra Wellwood was present to outline with the Board of Finance deficiencies in internal controls the Town has.  These defiencies were discovered while conducting the audit.  She indicated immediate implementation for 1099’s by sending out W-9 forms to vendors.  Payroll disbursements should be posted in a more timely fashion.  Closing process for the books should have more structure.  Completed Capital projects should be formerly closed out.  Close small bank accounts not active. Sandra also commented that she felt Quick Books was an adequate program for the financials for a town the size of Bethany.
Sandra touched briefly on the closing of books in a timely fashion as it pertained to the Elementary School purchase after the fiscal year had closed.
APPROVAL OF AUDIT
The Board discussed briefly the comments of Sandra.  The motion to accept the Audit was moved by Sharon Huxley and seconded by John Ford IV.  The vote taken was unanimous.
FINANCE DIRECTOR’S REPORT
Thomas Broesler reported that the Town is having a good year to date financially.  Thomas disagreed with Sandra Wellwood on use of Quick Books for the Town.  He felt Bethany needed a more robust program. 
RECOMMENDED LIST OF INTERNAL CONTROLS TO BE ADDRESSED AT THE NEXT MEETING
  1.  Closing of small inactive bank accounts
  1. Farmers Market
  2. Play House
  3. Dr. Plummer Scholarship Fund
  1. List of completed Capital Expenditures to be closed and funds returned to the Capital Expenditure Account
  2. Address the implementation of 1099’s
APPROVAL TO PAY FIRE DEPARTMENT INVOICE
The Fire Departmrent invoice for repair of the heating and air conditioning unit was presented to the Board of Finance for approval to pay.  The total cost of this repair was $4,927.19 payable to Superior Comfort Heating and Air Conditioning LLC.  The motion to pay this invoice from the Contingency Fund was moved by Sharon Huxley and seconded by Katie Erickson.  The vote taken was unanimous. 
ADJOURNMENT
Adjournment was called at 9:40 p.m. after a motion was moved by Sharon Huxley and seconded by Katie Erickson.  The vote taken was unanimous.
                                                                                                Respectfully submitted,
 
`                                                                                               June G. Riley
                                                                                                Clerk, Board of Finance



BOARD OF SELECTMEN
DECEMBER 11, 2017

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DRAFT  

Attendance:  First Selectwoman Derrylyn Gorski, Selectman Donald Shea
Absent:  Selectman Clark Hurlburt
Visitors:  Attorney Kevin McSherry
First Selectwoman Gorski called the meeting of the Board of Selectmen to order at 7:40 p.m.  The meeting was held in the Selectmen’s Conference Room of the Bethany Town Hall.   The meeting opened with the Pledge of Allegiance.
APPRIOVAL OF MINUTES
First Selectwoman Gorski called for approval of the minutes of the meeting of November 25, 2017.  The motion of approval was moved by Selectman Shea and seconded by First Selectwoman Gorski.  The vote was called.  The vote taken was two yes votes. 
TAX REFUNDS
Selectman Shea moved to refund to Cab East LLC the sum of $437.82, to Toyota Lease Trust the sum of $9.00 for overpayment of taxes and to Attorney Watts $5,065.21 for fees collected.  Selectwoman Gorski seconded the motion.  There were two yes votes.
SPECIAL TOWN MEETING AGENDA
First Selectwoman Gorski called for a motion to amend the date of the next Special Town Meeting set at the meeting of November 25, 2017.  The date previously set was incorrect as the December calendar had been used.  The amended date was set for January 18, 2018 in a motion by Selectman Shea and seconded by Selectwoman Gorski.  There were two yes votes for this motion. 
First Selectwoman Gorski discussed with Selectman Shea the addition to the agenda of a Noise Ordinance.  The Selectmen discussed with Attorney McSherry the creation of such an ordinance.  It was determined that  an ordinance was not needed at this time.
Selectman Shea moved a motion to add the following items to the Call for the Special Town Meeting.  First Selectwoman Gorski seconded the motion.  The vote taken was two yes votes. 
Acceptance by the Town of Bethany of the First Church of Christ Congregational Cemetery will be on the agenda for this meeting. 
An Act Concerning a Municipal Option Property Tax Exemption for Gold Star Parents and Spouses will also be and item on the agenda.  It will be set up similar to the Tax Relief for the Elderly. 
OTHER
First Selectwoman Gorski received a letter from Frontier Communications regarding a list of emergency contacts for the Town of Bethany.  The list will be given to the Emergency Management Team.
Superintendent Coleen Murray has discussed with First Selectwoman Gorski the cost of educating a student at the Bethany Community School which differs from the costs discussed with the Board of Selectmen at a previous meeting by Brian Laubstein. 
ADJOURNMENT
Adjournment was called at 8:05 p.m. after a motion was moved by Selectman Shea and seconded by First Selectwoman Gorski.  The vote taken was unanimous.
 
                                                                                                Respectfully submitted,
 
                                                                                                June G. Riley
                                                                                                Secretary, Board of Selectmen
 
 
 




MINUTES OF THE BETHANY INLAND WETLANDS COMMISSION REGULAR MEETING OF MONDAY, DE
 
The regular meeting of the Inland Wetlands Commission was called to order at 7:31 p.m. in the Commission Meeting Room of the Bethany Town Hall, 40 Peck Road, Bethany, Connecticut.
 
The following members of the Commission were present:
         Kristine Sullivan, Chairman
         Brian Smith, Vice-Chairman
         Roger Hathaway, Member
         Charles Clark, Alternate Member, seated as voting member
 
The following members of the Commission were excused:
        Rob Huxley, Member
        Nancy Scanlon, Member
   
 
 
NEW BUSINESS 
 
  1. MESA DRIVE, Application #1299 submitted by James W. Woodward for an IW Permit for a Three-Lot Subdivision
 
The Commission formally received the application.  No one was present to speak on behalf of the application.
 
The Commission briefly reviewed the revised plans submitted with the new application and would like the Project Engineer to present the application at the next regular meeting on January 22, 2017.
 
Further discussion and appropriate action on the application was deferred until the Commission’s next regular meeting adjourned to Monday, January 22, 2018.  Tabled.
 
 
 
PUBLIC HEARING
MESA DRIVE, Application #1293 submitted by James W. Woodward for an IW Permit for a Four-Lot Subdivision
 
Mr. Woodward submitted a letter dated December 13, 2017, Re:  Withdrawing Application #1293 for a Four-Lot Subdivision. 
 
 
 
 
 
 
 
 
 
 
OLD BUSINESS
 
  1. 88 Cheshire Road, Application #1298 submitted by Robert Rohloff for an Inland Wetlands Permit to replace pipe under driveway with same size pipe and fill along driveway
 
No one was present to speak on behalf of the application.  Commission members discussed and proceeded to deliberate.
 
It was moved by Smith and seconded by Clark to approve Application #1298 submitted by Robert Rohloff for an Inland Wetlands Permit to replace the pipe under the driveway with the same size pipe and fill along the driveway for the property located at 88 Cheshire Road as presented in the application, testimony and in accordance with the plan submitted on November 9, 2017.
 
In addition, this permit is subject to the following conditions including the standard conditions found on the Land Records, Volume 93, Page 802 and Page 803:
  1. The applicant shall place on the eastside of the embankment additional rip rap to stabilize the slope at the edge of the driveway.
 
This approval is based on the condition listed and that if the applicant follows the plan as shown there should be minimal or no adverse impact to the existing watercourse. 
Vote 4 to 0.
Voting for:  Sullivan, Smith, Hathaway, Clark.
Unanimous approval.
 
 
  1. Mesa Drive, Application #1293 submitted by James W. Woodward for an IW Permit for a 4-Lot Subdivision  Application withdrawn.   Tabled.
 
 
  1. 667 Amity Road, Application #1294, submitted by 667 Amity Road, LLC for a Stormwater Management Plan
 
No one was present to speak on behalf of this application. 
 
The Commission received a letter from Diversified Technology Consultants, dated   December 15, 2017, Re:  Final comments on review of Application #1294 for 667 Amity Road.  Commission members discussed and proceeded to deliberate.
 
It was moved by Sullivan and seconded by Smith to approve Application #1294 submitted by 667 Amity Road for an Inland Wetlands Permit for a Stormwater Management Plan for the property located at 667 Amity Road as presented in the application, testimony and in accordance with the following submitted plan prepared by John Paul Garcia, P.E./L.S., Bethany, Connecticut:
  1. “Existing Conditions Map”, dated February 3, 2016, with no revisions, Drawing No. C-1.
  2. “Site Development Plan”, dated February 3, 2016, revised to June 26, 2017, Drawing No. C-2.
 
 
  1. “Erosion and Sediment Control Plan”, dated February 3, 2016, revised to    August 22, 2017, Drawing No. C-3.
  2. “Stormwater Management and Layout Plan”, dated February 3, 2016, revised to   June 26, 2017, Drawing No. C-4.
  3. “Lighting and Landscaping Plan”, dated February 3, 2016, revised to June 26, 2017, Drawing No. C-5.
  4. “Lighting and Landscaping Details”, dated February 3, 2016, revised to       March 22, 2017, Drawing No. C-6.
  5. “Typical Details”, dated February 3, 2016, revised to March 13, 2017, Drawing        No. C-7.
  6. “Typical Details”, dated February 3, 2016, revised to April 6, 2017, Drawing   No. C-8a.
  7. “C.D.O.T. Typical Details”, dated February 13, 2017, with no revisions, Drawing No. C-8b.
 
In addition, this permit is subject to the following conditions including the standard conditions found on the Land Records, Volume 93, Page 802 and Page 803:
  1. The Developer shall provide a detailed as-built of finished site conditions for review.
  2. A CCTV inspection of the onsite drainage systems, with inspection extended to existing pipe outfalls in order to assess the results of the pipe cleaning efforts shall be done by the Developer and furnished to the Inland Wetlands Commission’s Consulting Engineer in order to assess the results of the pipe cleaning efforts.
  3. A field meeting with Consulting Engineer after the as-built and video are submitted shall be scheduled by the Developer.
  4. The Developer shall maintain all slopes with a jute mat until permanent vegetation is established.  All sediment and erosion controls shall be inspected on a regular basis and maintained as necessary.
 
This approval is based on the conditions listed and that if the applicant follows the plan as shown there should be minimal or no adverse impact to the existing wetlands and the site will be stabilized. 
Vote 4 to 0.
Voting for:  Sullivan, Smith, Hathaway, Clark.
Unanimous approval.
 
 
  1. 667 Amity Road, Continuation of Show Cause Hearing pertaining to Cease and Desist Order, dated August 7, 2017, issued to Matthew Micros  It was moved by Smith and seconded by Clark to release the Cease and Desist Order, dated August 7, 2017, issued to Matthew Micros.
    Vote 4 to 0.
    Voting for:  Sullivan, Smith, Hathaway, Clark.
    Unanimous approval.
 
 
  1. Discussion regarding Lake at Veteran’s Memorial Park – Locations for placement of benchesTabled.
     
 
 
 
APPROVAL OF MINUTES
 
  1. It was moved by Smith and seconded by Sullivan to approve, as submitted, the minutes of the November 27, 2017, Regular Meeting.
    Voting for:  Sullivan, Smith, Hathaway, Clark.
    Unanimous approval.
 
  1. It was moved by Smith and seconded by Sullivan to approve, as submitted, the minutes of the December 2, 2017, Special Meeting/Site Visit.
    Voting for:  Sullivan, Smith, Hathaway, Clark.
    Unanimous approval.
 
 
BILLS
  1. It was moved by Sullivan and seconded by Smith to approve the payment of an invoice for $275.00, dated November 16, 2017, from Diversified Technology Consultants for Professional Services from October 1, 2017 to October 28, 2017 for properties located at 667-687 Amity Road and Mesa Drive – Lot 4.
    Voting for:  Sullivan, Smith, Hathaway, Clark.
    Unanimous approval.
     
  2. It was moved by Sullivan and seconded by Smith to approve the payment of an invoice for $2,025.95, dated December 1, 2017, from Davison Environmental, LLC for Professional Services from November 18, 2017 to November 21, 2017 for properties located at Mesa Drive.
    Voting for:  Sullivan, Smith, Hathaway, Clark.
    Unanimous approval.
     
CORRESPONDENCE
 
  1. Letter from James Woodward, dated December 13, 2017, Re:  Withdrawal of Application #1293 for a 4-Lot Subdivision located at Mesa Drive.
  2. Email from James Woodward, dated December 15, 2017, Re:  Requesting waiver of application fees for new Application #1299 for a 3-Lot Subdivision located at Mesa Drive.
  3. Letter from Al Shepard, P.E. of NOK, to IWC, dated December 8, 2017, Re:  Response to letter from Davison Environmental dated November 21, 2017, review of Application #1293 for Silsby Estates.
  4. Letter from Al Shepard, P.E. of NOK, to IWEO, dated December 8, 2017, Re:  Response to review letter dated August 3, 2017.
  5. Email from John Paul Garcia, P.E./L.S., dated November 29, 2017, Re:  Requesting an extension of 35 days for the IWC to act on Application #1294 for 667 Amity Road.
  6. Letter from John Paul Garcia, P.E./L.S., dated December 4, 2017, Re:  Review comments on Diversified Technology Consultants letter dated October 23, 2017 for 667 Amity Road.
  7. Letter from Diversified Technology Consultants, dated December 15, 2017, Re:  Final comments on review of Application #1294 for 667 Amity Road.
 
 
  1. Letter from Nancy McCarthy, Town Clerk, dated November 13, 2017, Re:  2018 Regular Meeting schedule with attached draft 2018 Schedule prepared by IWC Clerk. 
     
It was moved by Smith and seconded by Clark to approve the draft 2018 Regular Meeting Schedule prepared by the IWC Clerk to be submitted to the Town Clerk.
Voting for:  Sullivan, Smith, Hathaway, Clark.
Unanimous approval.
 
 
OTHER BUSINESS
None
 
 
SCHEDULE SITE VISIT
None
 
 
ADJOURNMENT
 
There being no further business to come before the Commission, it was moved by Smith and seconded by Clark to adjourn the regular meeting at 8:00 p.m.
Voting for:  Sullivan, Smith, Hathaway, Clark.
Unanimous approval.
 
Respectfully submitted,
 
 
Antonia R. Marek, Clerk
For Inland Wetlands Commission
 
 
CEMBER 18, 2017
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