BOARD OF FINANCE

SPECIAL MEETING

NOVEMBER 15, 2016

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APPROVED - CORRECTED

Attendance:  John Ford IV, Robert Brinton Jr., Sally Huyser, Sharon Huxley, Melissa Spear

Visitors:  Thomas Broesler, Michael Battista

Temporary Chairman John Ford IV called the meeting of the Board of Finance to order at 7:07 p.m.  The meeting was held in the Selectmen’s Conference Room of the Bethany Town Hall. 

APPOINT MEMBER TO FILL VACANCY

Temporary Chairman Ford called for a motion to appoint Melissa Spear to fill the vacancy left by the resignation of Chip Spear.  Sally Huyser moved the motion to appoint Melissa Spear to the Board of Finance, to fill the vacancy left by the resignation of Chip Spear.  Melissa’s term to expire date of next municipal election in May 2017.  Sharon Huxley seconded the motion.  The vote taken was unanimous.

APPROVAL OF MINUTES

Temporary Chairman Ford called for a motion to approve the minutes of January 12, 2016.  The motion was moved by Sally Huyser and seconded by Sharon Huxley to approve the minutes of the January 12, 2016 meeting.  Sally Huyser then moved to amend the resolution passed at that meeting as follows:

Resolved, that the Board of Finance transfer up to $5,000 from the Contingency Fund  for the evaluation of the Request for Proposals and selection of the vendor for the Bethany Volunteer Fire Department Radio System Project.  The Town declares its official intent under Federal Income Tax Regulation Section 1.150-2 that it reasonably expects to reimburse any expenditures pursuant to this transfer from the proceeds of project borrowings, if subsequently approved, in an aggregate principal amount not in excess of the amount of this transfer.  

The amended minutes were then approved on a vote of 4 yes votes.  Melissa Spear abstained because she was not on the Board of Finance at that time. 

Temporary Chairman Ford called for a motion of approval for the minutes of the meeting of October 18, 2016.  The motion was moved by Sharon Huxley and seconded by Sally Huyser.  There were no changes to the minutes of that meeting.  The minutes were approved on a vote of 4 yes votes.  Melissa Spear abstained from voting because she was not on the Board at that time.

A motion was moved by Melissa Spear and seconded by Sally Huyser to amend the minutes of the meeting of November 15, 2016 at the January 11, 2017, by adding the following resolution that was on the November 15, 2016 agenda, and was voted and approved at that meeting, but omitted from the minutes:

RESOLVED, That the Board of Finance recommends to the Town Meeting that the Town of Bethany appropriate $1,625,000 for costs related to removal and upgrade of the public safety radio communications system for the Bethany Volunteer Fire Association and the Bethany Department of Public Works and related improvements and repairs which may include but are not limited to 4 antennas, 3 base stations, equipment shelters, radios and pagers and for costs related to the financing of the project.  The appropriation may be spent for design, construction, acquisition and installation costs, equipment, materials, engineering fees and other consultant fees, grant application and management costs, legal fees, net interest on borrowings and other financing costs, and other expenses related to the project or it’s financing.  A portion of the appropriation shall be applied to reimburse not in excess of $5,000 of expenditures from the Capital and Nonrecurring Fund for the preparation of Request for Proposals and selection of the vendor for the project funded by a transfer from the Contingency Fund, as approved by the Board of Finance on January 12, 2016.  The Board of Selectmen shall be authorized to determine the scope and the particulars of the project, and to reduce or modify the scope of the project as necessary or desirable; and the entire appropriation may be expended on the project as so reduced or modified.

FURTHER RESOLVED, That the Board of Finance recommends to the Town Meeting that the Town authorize the issuance of $1,625,000 bonds, notes and temporary notes to finance the appropriation.

The vote was called on this addition to amend the minutes of this meeting of November 15, 2016.  The vote taken was 5 yes votes and 1 abstention that of Chairman Grabowski as he was absent from the meeting.

First Selectwoman Gorski asked to amend under Selectmen’s Report that the Assistant Tax Collector had completed her certification. “We should have a policy to address salaries of people completing certification in place”.  Chairman Grabowski called the vote.  The vote taken was 5 yes and 1 abstention that of Chairman Grabowski as he was absent from the meeting. 

POLICE CAR

First Selectwoman Gorski requested approval from the Board of Finance to purchase a new Ford Explorer for the Police/Constables, with funds being taken from the Police Revenue account.  There is a balance in this account of $66,000.  To purchase this vehicle off of the State Contract would cost $45,000.  Sharon Huxley moved to recommend to the upcoming Special Town meeting of November 29, 2016 the purchase of a Ford Explorer up to the sum of $45,000 to be purchased off the State Contract.  Sally Huyser seconded the motion.  The vote taken was unanimous. 

CHAIRMAN’S REPORT

Temporary Chairman Ford reported for Chairman Grabowski who had attended the last Amity Finance meeting, that they expect to have an approximate $615,000 surplus at the end of this fiscal year.

The Town of Orange is not happy with the approximate $400,000 increase in their budget. 

 

 

FIRST SELECTWOMAN’S REPORT

The salary increase request of the Assistant Tax Collector was tabled until the Assistant Tax Collector’s course is completed and Tax Assistant Fran Doba has received her certificate of completion.

First Selectwoman Gorski reported that she had accepted the Path Finder’s award from Working Land Alliance given to the Town of Bethany for preserving the Carrington Property. 

AUDITORS REPORT

Michael Battista reported that the audit for fiscal year 2015-16 is going well.  It appears that there will be a surplus of $412,000 in this budget.  He distributed a draft of the report to Board members.  He indicated that the budget for Public Safety was over spent because at the time of budget approval, it appeared that the State of Connecticut would charge the Town 70% of the salary of the Resident Trooper.  The town was billed for 85% of his salary.  The salary of $50,243 for the Finance Director was not in the approved budget either.   Despite the over expenditures the surplus was due to an under-expenditure for Medical Insurance and a good tax collection rate. 

FINANCE DIRECTOR’S REPORT

Tom Broesler distributed a quarterly report for fiscal year 2016-17.  The Board reviewed the report.  Board members commented that it was good to finally have a report however they would like them a couple of days before the meeting to be able to review it. 

Tom briefly discussed progress in looking at new financial software. 

ADJOURNMENT

Adjournment was called at 7:55 p.m. after a motion was moved by Melissa Spear and seconded by Sally Huyser.

                                                                                                Respectfully submitted,

                                                                                                June G. Riley

                                                                                                Clerk, Board of Finance

 

 

 

Bethany Conservation Commission

February 16, 2017

Unapproved Minutes

 

1. The meeting was called to order at 8:10 by Bruce Loomis.  Also in attendance were Brian Eitzer, Patsy Winer and Matthew Popp. Absent were Shaukat Khan and Cathy Rives.
2. Matthew Popp was appointed as a voting member in place of Cathy Rives for this meeting.
3. Brian moved to accept the minutes of the Nov. 10, 2016 meeting, Matthew seconded.  It was noted that in the 4^th paragraph 8;15 should be 8:15.  With that correction the minutes were approved unanimously.
4. The minutes of the December 8, 2016 meeting were tabled as there were not enough members present whom were also at that meeting.
5. The only correspondence was an issue of Connecticut Wildlife.
6. There was a discussion of the tree trimming that Eversource is currently conducting in town.  Bruce mentioned that he asked Derrylyn Gorski to mention to the tree wardens and Eversource that they should be sensitive to scenic roads.
7. Bruce gave an update on the Woodward (Mesa Drive) open space.  The transfer to the land trust should be completed with the inclusion of a trail link to the existing open space.
8. There was a discussion of the ongoing issues with the Planning and Zoning Commission.  It was noted that this item was tabled at their last meeting.  The Conservation Commission still feels that the town’s regulations require that the Conservation Commission gets the opportunity to review and provide advice on open space prior to the Planning and Zoning decision even though that advice does not need to be heeded.
9. It was noted that the lighted sign regulation was continued pending further research into the brightness of lights issue.
10. It was noted that Will Brinton is still following up on the issue related to the Keegan property trail right of way.
11. The commission went into Executive Session at 8:45 to discuss a land issue and the Conservationist of the Year Award.  The Executive session ended at 9:07.
12. Work was done on the updating of the various lists of open space and open space priorities in the Appendices to the Bethany Plan of Conservation and Development due to changes that have occurred in the town over the past several years.
13. Patsy moved to adjourn at 9:27, Matthew seconded and the motion passed.

 

Respectfully submitted,

 

Brian Eitzer

Secretary pro-tempore

BOARD OF SELECTMEN

JANUARY 9, 2017                   

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DRAFT

Attendance:  First Selectwoman Derrylyn Gorski, Selectman Donald Shea, Selectman Clark Hurlburt

Visitors:  James Roman, Francis Doba, Attorney Kevin McSherry

The meeting of the Board of Selectmen was call to order at 7:40 P.M.  The meeting was held in the Selectmen’s Conference Room in the Bethany Town Hall.    The meeting opened with the Pledge of Allegiance. 

APPROVAL OF MINUTES

First Selectwoman Gorski called for a motion of approval for the minutes of the meeting of December 12, 2016.  The motion of approval was moved by Selectman Shea and seconded by Selectman Hurlburt.  There were no changes to the minutes.  The minutes were then approved on a unanimous vote. 

First Selectwoman Gorski called for a motion of approval for the minutes of the special meeting of December 22, 2016.  The motion of approval was moved by Selectman Hurlburt and seconded by Selectman Shea.  The vote taken was unanimous. 

TAX REFUNDS

First Selectwoman Gorski called for a motion to approve tax refunds to the following:

JP Morgan Chase for $183.11, to Paul Tomaski for $5.79, Toyta Lease Trust $151.41, and to Zhijie Yan & Lei Zhang $3,093.65 all for overpayment of taxes. 

The motion was moved by Selectman Shea and seconded by Selectman Hurlburt.  The vote taken was unanimous.

FIRST CHURCH OF CHRIST CONGREGATIONAL CEMETERY

James Roman representing the First Church of Christ Congregational Cemetery Committee explained to the Selectmen that the church is experiencing financial difficulties and would like to turn the Congregational burying grounds on Amity Road over to the Town of Bethany.  Jim was not sure what the Trust Fund balance was.  Jim explained there are maps and records of burials and vacant graves.  The Selectmen agreed to take the concept to the Board of Finance for their approval.  The actual acceptance would have to be completed at a Town Meeting. 

ROADSIDE TREE TRIMMING

First Selectwoman Gorski reported that she had met with the arborist from Eversource regarding the tree trimming in Bethany along the power lines.  Eversource intends to do seventy-two miles of tree trimming on Bethany roads. Ray Pantalone, Bethany Tree Arborist had met with Eversource before he went on vacation regarding this matter and had given permission for the work to be done.  Lewis Tree is doing the work.  

 

 

OTHER MATTER PROPER TO COME BEFORE THE MEETING

First Selectwoman Gorski received a letter questioning why there was a Menorah on the front lawn of the Town Hall and no Christmas Tree this year.  First Selectwoman Gorski explained that the spruce tree previously lighted at Christmas time had died.  The Town will be replaced in the spring.  Ray Pantalone has recommended a tree called Fat Albert.  This type of tree will not grow too tall.           

Amity High School is inviting the Selectmen to the cutting of the ribbon for the fuel cell, to be held January 23 at 11:30 A.M at Amity High School.  The Governor will attend.

A cemetery deed for Strong was negotiated.

ADJOURNMENT

Adjournment was called at 8:05 P.M. after a motion was moved by Selectman Hurlburt and seconded by Selectman Shea.  The vote taken was unanimous.

 

                                                                                                Respectfully submitted,

 

                                                                                                June G. Riley

                                                                                                Secretary, Board of Selectmen

   

 

BOARD OF SELECTMEN

DECEMBER 12, 2016

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APPROVED

Attendance:  First Selectwoman Derrylyn Gorski, Selectman Clark Hurlburt, Selectman Donald Shea

Visitors:  Attorney Kevin McSherry

First Selectwoman Gorski called the meeting of the Board of Selectmen to order at 7:35 p.m.  The meeting opened with the Pledge of Allegiance.  The meeting was held in the Selectmen’s Conference Room of the Bethany Town Hall.

APPROVAL OF MINUTES

First Selectwoman Gorski called for a motion of approval for the minutes of the meeting of November 28, 2016.  The motion was moved by Selectman Shea and seconded by Selectman Hurlburt.  There were no changes to the minutes.  The minutes were then approved on a unanimous vote.

First Selectwoman Gorski called for a motion of approval for the minutes of the specia  meeting of December 1, 2016.  The motion was moved by Selectman Hurlburt and seconded by Selectman Shea.  There were no changes to the minutes.  The minutes were then approved on a vote of 2 yes votes.  Selectman Shea abstained as he was not present at the meeting.

REPLACE DOORS AT CENTER STATION

Selectman Hurlburt reported that one door on the front of Center Station is no longer functioning.  They have been repaired several times.  Rod White has gotten quotes for replacement. The quote was $6,000 to replace both doors.  Money had been allocated at the May 2016 Town Meeting for repair of the septic system for $10,000 as a Capital Expenditure.  The cost of repair was $4,700.  There is a balance in that account of $5,300.   When a capital has been designated for a particular purpose the money cannot be used for anything else .  A request will have to go before the Board of Finance to appropriate money from the Contingency Fund for this repair.  The Board of Finance can then close that Capital Expenditure account.  Money received from the insurance company for repairs, due to the accident of car vs. Fire House were used to repair the center room of the building damaged by the accident.  This room newly renovated room is being used by the CERT Team for meetings.

REPAIR OF TOWN HALL FOYER

Rod White conducted a walk through with contractors interested in bidding on repair to the Town Hall Foyer.  This project cannot begin until the asbestos has been removed from under the carpet.   The bid will be awarded at the next Board of Selectmen meeting for the renovation work.

OTHER MATTERS PROPER TO COME BEFORE THE MEETING

First Selectwoman Gorski reported that she will attend a forum regarding a proposal to integrate Health Districts in Connecticut.  If this program is eventually implemented,   the State would be divided into six large districts.  Large cities would be independent.  It is estimated that the cost would be 1.5% of expenditures based on previous year’s expenses.  This could cost the town up to $387,000.  Presently the cost for QVHD is $35,000.

 

 

ADJOURNMENT

Adjournment was called at 8:52 p.m. after a motion was moved by Selectman Hurlburt and seconded by Selectman Shea.  The vote taken was unanimous.

                                                                                                Respectfully submitted,

 

                                                                                                June G. Riley

                                                                                                Secretary, Board of Selectmen

 

 

 

BOARD OF SELECTMEN

SPECIAL MEETING

DECEMBER 22, 2016

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APPROVED

Attendance:  First Selectwoman Derrylyn Gorski, Selectman Donald Shea, Selectman Clark Hurlburt,  Rob White, Rod White

First Selectwoman Gorski called the special meeting to order at 4:28 p.m.  The meeting was held in the Selectmen’s Conference Room of the Bethany Town Hall.  The purpose of this special meeting was to award the bid for the renovations to the Town Hall foyer. 

AWARD BID FOR RENOVATIONS TO TOWN HALL FOYER

Bids had been received from the following contractors:

D & R Builders                                    $98,850 for main foyer

                                                                $ 5,600 for gym doors

                                                                $10,000 for the Bathroom off the foyer

Tancreti Construction LLC             $99,452.62 for main foyer

Hartford Building Co. LLC              $168,000 for main foyer

                                                                $15,000 for add alternate #2

Melwood Contracting                    $124,858 for main foyer

                                                                $6,250 for add alternate #2

Sarazin                                                  $176,200 for main foyer

                                                                $ 8,250 for add alternate #2

John L Simpson Co                           $127,900 for main foyer

Rob White detailed the bidding process and the walk thru that had taken place prior to the submission of bids.  He indicated that there is asbestos under the carpet that will have to be removed before the renovation project begins. 

Quotes were received for the asbestos removal from Enco of Waterbury for $5,475.50, from Mt. Carmel Construction for $6,500 and Murdock for $6,880. 

The Selectmen, Rod and Rob White discussed the bids.  Selectman Shea moved a motion to award the Foyer renovation to D & R Builders.  Selectman Hurlburt seconded the motion.  Selectman Shea then amended the motion to also include Option 2 to renovate the bathroom.  Selectman Hurlburt seconded the amended motion.  The vote was called.  The vote taken was unanimous.

Selectman Hurlburt moved to waive the bidding process for the asbestos removal and to leave final approval to Rod White for the removal of tile and asbestos mastic.  Selectman Shea seconded by motion.  The vote taken was unanimous. 

 

WAIVE BIDDING PROCESS FOR CENTER FIRE HOUSE REPLACEMENT DOORS

Rod White is requesting the Board of Selectmen to waive the bidding process for Center Fire House Replacement Doors for the center bay.  Rod has gotten quotes from JAG & Sons for $5,310, from Overhead Door for $5,920, and from American Door for $6,040.  Following discussion a motion was moved by Selectman Shea and seconded by Selectman Hurlburt to waive the bidding process and to leave the decision to Rod White.  The vote taken was unanimous. 

ADJOURNMENT

Adjournment was called at 4:55 p.m. after a motion was moved Selectman Hurlburt and seconded by Selectman Shea.  The vote taken was unanimous. 

 

                                                                                                                Respectfully submitted,

 

                                                                                                                June G. Riley

                                                                                                                Clerk, Board of Selectmen

 

 

 

BOARD OF FINANCE

DECEMBER 13, 2016

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DRAFT

Attendance:  Chairman John Grabowski, Robert Brinton Jr., John Ford IV, Sharon Huxley, Melissa Spear, Sally Huyser joined the meeting at 8:45 P.M.

Visitors:  Sandra Welwood, Selectman Clark Hurlburt, First Selectwoman Derrylyn Gorski, Michael Battista, Thomas Broesler

Chairman Grabowski called the meeting to order at 7:09 P.M.  The meeting was held in the Conference Room of the Bethany Town Hall.

APPROVAL OF MINUTES

Chairman Grabowski called for approval of the minutes of the meeting of November 15, 2016.  The motion was moved by Sharon Huxley and seconded by John Ford IV.  Robert Brinton moved to amend the minutes as follows:

Temporary Chairman Ford called for a motion to approve the minutes of January 12, 2016.  The motion was moved by Sally Huyser and seconded by Sharon Huxley to approve the minutes of the January 12, 2016 meeting.  Sally Huyser then moved to amend the minutes regarding the resolution passed at that meeting as follows:

The draft minutes of the January 12, 2016 meeting were amended by replacing the second paragraph under “Approval of Minutes” with the following:  The draft of May 5, 2015 minutes were amended to indicate that Robert Brinton Jr. voted no on the Elementary School and total Town budgets.  The Board voted unanimously to approve the minutes as amended.

The minutes of the November 15, 2016 meeting were approved as amended on a unanimous vote.

CHAIRMAN’S REPORT

Chairman Grabowski gave a report to the Board of Finance on the recent Amity Finance Committee meeting.    The first draft of the Amity budget for 2017-18 was presented to the Finance Committee.  There was an overall increase of 2.86% in this budget.  The increases are due to less revenue from the State of Connecticut, addition of one teacher for $56,000, contractual increases of $500,000.  The state will not cover internet as they have in the past.  This will add another $68,000 to the budget.  There are some site repairs and site improvements also planned for next fiscal year which are in addition to the repairs being done with the bonding money.  The Bethany enrollment is down nineteen students.  Our portion of the budget will decrease $14,900 over last year if this is the budget that is approved..  Orange has the highest enrollment followed by Woodbridge.

MOVE AUDITORS REPORT UP ON THE AGENDA

Sharon Huxley made a motion to move Auditors Report up on the agenda.  Robert Brinton Jr. seconded the motion.  The vote taken was unanimous. 

 

 

AUDITORS REPORT

Sandra Welwood presented the draft of the Audit for 2016 and draft of the Communication of Internal Control to the Board of Finance.     She commented that for a town the size of Bethany that the debt levels are good.

The unassigned Fund Balance is 13.5% of expenditures at the end of the 2015-16 fiscal year. There were three reasons for the increase in the General Fund balance.  The Town received a surplus check from Amity, a good tax collection rate and an under-expenditure for Health Insurance.   Robert Brinton questioned the way the audit was presented showing the General Fund Balance vs. the Capital Reserve Fund balance on page 68 of the draft.  Robert also questioned the overage in the Board of Finance budget of $50,000 for the salary of the Finance Director.  He wanted it moved to the Selectmen’s account.  When this position was created it was determined that it would be a Selectmen’s budget item.   Discussion followed regarding the two issues raised by Robert.   An extension was not filed for submission of the audit to the State of Connecticut.  The deadline is December 31, 2016 for filing, therefore it is important to approve the audit at this meeting.  A draft of the audit had been sent to the Board members last week for their review.  After further discussion Sharon Huxley moved a motion to approve the draft of the audit with the corrections made regarding the salary transfer of the Finance Director, and modifications to further explain the changes in reporting of the Fund Balance vs. Capital Expenditure as had been done in previous audits.  Sally Huyser seconded the motion.  The vote taken was five yes votes and one no vote that of Robert Brinton Jr. 

CENTER STATION GARAGE DOORS

The north side door on the front of Center Station is broken.  The cost of repair is about $1,800.  Since this is an old door, repair was not recommended by Rod White.  The two front doors match and were put in about the same time.  Rod is recommending that both doors be replaced at a total cost of $6,000.  A Capital Expenditure was approved at the Annual Town Meeting of $10,000 to repair the septic system.  The final cost of repair was $4,700.  This left $5,300 in the Capital account.  Since Capital Expenditures have to be used for only what they are appropriated for, it was suggested that the balance be returned to the Capital Expenditure account and $6,000 be approved out of the Contingency Fund for this repair.  The motion was moved by Sharon Huxley and seconded by Sally Huyser.  The vote taken was unanimous. 

ADJOURNMENT

Adjournment was called at 9:45 P.M. after a motion was moved by Melissa Spear and seconded by Robert Brinton Jr.  The vote taken was unanimous.

 

                                                                                Respectfully submitted,

 

                                                                                June G. Riley

                                                                                Clerk, Board of Finance

OF SELECTMEN

DECEMBER 12, 2016 BOARD

Page 1 of 2

 

DRAFT

Attendance:  First Selectwoman Derrylyn Gorski, Selectman Clark Hurlburt, Selectman Donald Shea

Visitors:  Attorney Kevin McSherry

First Selectwoman Gorski called the meeting of the Board of Selectmen to order at 7:35 p.m.  The meeting opened with the Pledge of Allegiance.  The meeting was held in the Selectmen’s Conference Room of the Bethany Town Hall.

APPROVAL OF MINUTES

First Selectwoman Gorski called for a motion of approval for the minutes of the meeting of November 28, 2016.  The motion was moved by Selectman Shea and seconded by Selectman Hurlburt.  There were no changes to the minutes.  The minutes were then approved on a unanimous vote.

First Selectwoman Gorski called for a motion of approval for the minutes of the special  meeting of December 1, 2016.  The motion was moved by Selectman Hurlburt and seconded by Selectman Shea.  There were no changes to the minutes.  The minutes were then approved on a vote of 2 yes votes.  Selectman Shea abstained as he was not present at the meeting.

REPLACE DOORS AT CENTER STATION

Selectman Hurlburt reported that one door on the front of Center Station is no longer functioning.  They have been repaired several times.  Rod White has gotten quotes for replacement. The quote was $6,000 to replace both doors.  Money had been allocated at the May 2016 Town Meeting for repair of the septic system for $10,000 as a Capital Expenditure.  The cost of repair was $4,700.  There is a balance in that account of $5,300.   When a capital has been designated for a particular purpose the money cannot be used for anything else .  A request will have to go before the Board of Finance to appropriate money from the Contingency Fund for this repair.  The Board of Finance can then close that Capital Expenditure account.  Money received from the insurance company for repairs, due to the accident of car vs. Fire House were used to repair the center room of the building damaged by the accident.  This room newly renovated room is being used by the CERT Team for meetings.

REPAIR OF TOWN HALL FOYER

Rod White conducted a walk through with contractors interested in bidding on repair to the Town Hall Foyer.  This project cannot begin until the asbestos has been removed from under the carpet.   The bid will be awarded at the next Board of Selectmen meeting for the renovation work.

OTHER MATTERS PROPER TO COME BEFORE THE MEETING

First Selectwoman Gorski reported that she will attend a forum regarding a proposal to integrate Health Districts in Connecticut.  If this program is eventually implemented,   the State would be divided into six large districts.  Large cities would be independent.  It is estimated that the cost would be 1.5% of expenditures based on previous year’s expenses.  This could cost the town up to $387,000.  Presently the cost for QVHD is $35,000.

 

 

ADJOURNMENT

Adjournment was called at 8:52 p.m. after a motion was moved by Selectman Hurlburt and seconded by Selectman Shea.  The vote taken was unanimous.

                                                                                                Respectfully submitted,

 

                                                                                                June G. Riley

                                                                                                Secretary, Board of Selectmen