BOARD OF FINANCE

DECEMBER12, 2017

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APPROVED

Attendance:  Chairman John Grabowski, John Ford IV, Melissa Spear, Katie Erickson, Sharon Huxley

Visitors:  First Selectwoman Derrylyn Gorski, Superintendent Coleen Murray, Christopher Pittenger, Susan Carpenter, Sandra Wellwood, Michael Battista, Thomas Broesler, Brandi Spargo

Chairman Grabowski called the meeting of the Board of Finance to order at 7:09 p.m.  The meeting was held in the Conference Room of the Bethany Town Hall.  

APPROVAL OF MINUTES

Chairman Grabowski called for a motion of approval for the minutes of the meeting of November 14, 2017.  The motion of approval was moved by John Ford IV and seconded by Katie Erickson.  There were no changes to the minutes.  The vote for acceptance was three yes votes and two abstentions that of Chairman Grabowski as he was absent from that meeting and Sharon Huxley as she had not read the minutes.

CHAIRMAN’S REPORT

Chairman Grabowski attended the Amity Finance Committee meeting.  The audit for Amity is almost complete.  The surplus for the budget of 2016-17 is $1,800,000.  Bethany’s portion of the surplus will be $370,801

Amity is presently working on their budget.  Final figures should be available in January.  The teacher negotiations are expected to be completed by the end of December. 

FIRST SELECTMAN’S REPORT

MOVE EXECUTIVE SESSION UP ON AGENDA

A motion was moved by Sharon Huxley and seconded by Melissa Spear at the request of First Selectwoman Gorski to move Executive Session up on the agenda to discuss Real Estate.  The vote taken was unanimous.

EXECUTIVE SESSION TO DISCUSS REAL ESTATE-FIRST SELECTWOMAN DERRYLYN GORSKI

At 7:25 p.m. Sharon Huxley moved a motion to go into Executive Session to discuss real estate.  The motion was seconded by Melissa Spear. The vote taken was unanimous.   June Riley was invited to stay for the session.  At 7:32 a motion was moved by Sharon Huxley and seconded by Melissa Spear to exit the executive session.  The vote taken was unanimous.  A motion was then moved by Sharon Huxley and seconded by Melissa Spear to approve up to $20,000 to be taken from the Land Acquisition Fund for two Yellow Book Appraisals and one A2 survey if necessary.  The vote was called.  The vote taken was unanimous.

TOWN OFFICERS MEETING

The Board of Selectmen had amended the date of the Special Town Meeting to January 18, 2018 at 6:00 p.m. when they held their meeting on December 11, 2017.  The agenda for that meeting will include Hazardous Mitigation Plan Acceptance and Traffic Signs.

 

SPECIAL TOWN MEETING

The date for the Special Town Meeting was amended to January 18, 2018 at 7:00 p.m. by the Board of Selectmen at their meeting of December 11, 2017.  On that agenda will be new road signs placed on Bethany roads through the High Risk Road Safety Program.

Acceptance of the First Church of Christ Congregational Cemetery to own and operate.

Gold Star Tax Exemption.  This ordinance will add tax exemption for Gold Star Families who have had either a son or daughter or spouse killed in the line of duty.  This tax exemption would mirror the Tax Relief for the Elderly program. 

Sharon Huxley moved to add to the Special Town Meeting the above listed items.  Katie Erickson seconded the motion.  The vote taken was unanimous. 

REPORT ON MEETING HELD TO DISCUSS QUICK BOOKS

First Selectwoman Gorski, Sharon Huxley, Janet Brunwin, Thomas Broesler met earlier in the day to discuss the implementation of Quick Books for the Accounting System for the Town.  It was determined that the program was suited more for small organizations. 

AUDIT

Sandra Wellwood was present to outline with the Board of Finance deficiencies in internal controls the Town has.  These defiencies were discovered while conducting the audit.  She indicated immediate implementation for 1099’s by sending out W-9 forms to vendors.  Payroll disbursements should be posted in a more timely fashion.  Closing process for the books should have more structure.  Completed Capital projects should be formerly closed out.  Close small bank accounts not active. Sandra also commented that she felt Quick Books was an adequate program for the financials for a town the size of Bethany.

Sandra touched briefly on the closing of books in a timely fashion as it pertained to the Elementary School purchase after the fiscal year had closed.

APPROVAL OF AUDIT

The Board discussed briefly the comments of Sandra.  The motion to accept the Audit was moved by Sharon Huxley and seconded by John Ford IV.  The vote taken was unanimous.

FINANCE DIRECTOR’S REPORT

Thomas Broesler reported that the Town is having a good year to date financially.  Thomas disagreed with Sandra Wellwood on use of Quick Books for the Town.  He felt Bethany needed a more robust program. 

RECOMMENDED LIST OF INTERNAL CONTROLS TO BE ADDRESSED AT THE NEXT MEETING

1.  Closing of small inactive bank accounts

1. Farmers Market
2. Play House
3. Dr. Plummer Scholarship Fund

1. List of completed Capital Expenditures to be closed and funds returned to the Capital Expenditure Account
2. Address the implementation of 1099’s

APPROVAL TO PAY FIRE DEPARTMENT INVOICE

The Fire Departmrent invoice for repair of the heating and air conditioning unit was presented to the Board of Finance for approval to pay.  The total cost of this repair was $4,927.19 payable to Superior Comfort Heating and Air Conditioning LLC.  The motion to pay this invoice from the Contingency Fund was moved by Sharon Huxley and seconded by Katie Erickson.  The vote taken was unanimous. 

ADJOURNMENT

Adjournment was called at 9:40 p.m. after a motion was moved by Sharon Huxley and seconded by Katie Erickson.  The vote taken was unanimous.

                                                                                                Respectfully submitted,

 

`                                                                                               June G. Riley

                                                                                                Clerk, Board of Finance

BOARD OF SELECTMEN

DECEMBER 11, 2017           

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APPROVED

Attendance:  First Selectwoman Derrylyn Gorski, Selectman Donald Shea

Absent:  Selectman Clark Hurlburt

Visitors:  Attorney Kevin McSherry

First Selectwoman Gorski called the meeting of the Board of Selectmen to order at 7:40 p.m.  The meeting was held in the Selectmen’s Conference Room of the Bethany Town Hall.   The meeting opened with the Pledge of Allegiance.

APPRIOVAL OF MINUTES

First Selectwoman Gorski called for approval of the minutes of the meeting of November 25, 2017.  The motion of approval was moved by Selectman Shea and seconded by First Selectwoman Gorski.  The vote was called.  The vote taken was two yes votes. 

TAX REFUNDS

Selectman Shea moved to refund to Cab East LLC the sum of $437.82, to Toyota Lease Trust the sum of $9.00 for overpayment of taxes and to Attorney Watts $5,065.21 for fees collected.  Selectwoman Gorski seconded the motion.  There were two yes votes.

SPECIAL TOWN MEETING AGENDA

First Selectwoman Gorski called for a motion to amend the date of the next Special Town Meeting set at the meeting of November 25, 2017.  The date previously set was incorrect as the December calendar had been used.  The amended date was set for January 18, 2018 in a motion by Selectman Shea and seconded by Selectwoman Gorski.  There were two yes votes for this motion. 

First Selectwoman Gorski discussed with Selectman Shea the addition to the agenda of a Noise Ordinance.  The Selectmen discussed with Attorney McSherry the creation of such an ordinance.  It was determined that  an ordinance was not needed at this time.

Selectman Shea moved a motion to add the following items to the Call for the Special Town Meeting.  First Selectwoman Gorski seconded the motion.  The vote taken was two yes votes. 

Acceptance by the Town of Bethany of the First Church of Christ Congregational Cemetery will be on the agenda for this meeting. 

An Act Concerning a Municipal Option Property Tax Exemption for Gold Star Parents and Spouses will also be and item on the agenda.  It will be set up similar to the Tax Relief for the Elderly. 

OTHER

First Selectwoman Gorski received a letter from Frontier Communications regarding a list of emergency contacts for the Town of Bethany.  The list will be given to the Emergency Management Team.

Superintendent Coleen Murray has discussed with First Selectwoman Gorski the cost of educating a student at the Bethany Community School which differs from the costs discussed with the Board of Selectmen at a previous meeting by Brian Laubstein. 

ADJOURNMENT

Adjournment was called at 8:05 p.m. after a motion was moved by Selectman Shea and seconded by First Selectwoman Gorski.  The vote taken was unanimous.

 

                                                                                                Respectfully submitted,

 

                                                                                                June G. Riley

                                                                                                Secretary, Board of Selectmen

 

 

 

 

MINUTES OF THE BETHANY PLANNING AND ZONING COMMISSION REGULAR MEETING OF WEDNESDAY, JAN

The regular meeting of the Planning and Zoning Commission was called to order at 7:04 p.m. in the Commission Meeting Room of the Bethany Town Hall, 40 Peck Road, Bethany, Connecticut.

 

The following Commission Members were present:

            Kimberly McClure Brinton, Chair

            Michael Calhoun, Vice-Chair

            Donna Shea, Member/Secretary

            Bob Harrison, Member

            Alex Hutchinson, Member

Brad Buchta, Alternate Member

Carol Lambiase, Alternate Member

            Eric McDonald, Alternate Member

 

Also present were:

            Hiram Peck, Planning Consultant

            Isabel Kearns, Zoning Enforcement Officer

            Kevin McSherry, Town Attorney

 

 

APPROVAL OF MINUTES                

            

1. It was moved by Calhoun  and seconded by Harrison to approve, as amended, the minutes of the December 6, 2017, Regular Meeting:

• Page 4, Add fourth bullet under Item #1 New Business as follows:  o The cemetery will be overseen by the Town of Bethany Cemetery Committee.
  Voting for:  Brinton, Calhoun, Shea, Harrison, Hutchinson.

      Unanimous approval.

 

 

BILLS

 

1. It was moved by Calhoun and seconded by Hutchinson to approve the payment of $1,200.00 (monthly pro rata basis), for services rendered for December 2017, by Hiram W. Peck III, AICP, Planning Consultant.

Voting for:  Brinton, Calhoun, Shea, Harrison, Hutchinson.

Unanimous approval.

 

1. It was moved by Calhoun and seconded by Shea to approve the payment of a bill for $125.00, dated for January 3, 2018; from Anne Sohon for recording services for the public hearing (68 Hopp Brook Road).
   Voting for:  Brinton, Calhoun, Shea, Harrison, Hutchinson.

Unanimous approval.

 

 

 

 

 

 

 

 

 

GENERAL CORRESPONDENCE

 

1. Letter from Adam Lieder, dated January 2, 2018, Re:  Outline of business for Out on the Limb Tree Service, LLC proposed for 68 Hopp Brook Road.
2.  Letter from Adam Lieder, dated January 2, 2018, Re:  Cleaning up of property located at 68 Hopp Brook Road.
3. Email from Blue Sky Wholesale Nursery, dated December 7, 2017, Re:  Plant List for 667 Amity Road.
4. Letter from Bill and Wendy Grieger, dated December 18, 2017, Re:  63 Sargent Drive.

 

 

 

PUBLIC HEARING CONTINUATION

 

• 68 Hopp Brook Road, Application #2017-017 submitted by Adam Lieder for a Home Occupation Permit for a tree service and to park three vehicles on the subject property –

 

At 7:23 p.m., Chair Brinton called the public hearing continuation to order.   Roll call was taken.  Chair Brinton read the notice for the public hearing continuation.

 

During the course of the public hearing, Chair Brinton noted that the Commission has received the following items relative to the subject application.  Exhibit identification was assigned as noted:

1. Exhibit 2A – Submitted by Wolodymyr Iwaniw of 29 Hopp Brook Road, a black and white photograph of Brooks Road in front of his house.
2. Exhibit 2B – Submitted by Wolodymry Iwaniw of 29 Hopp Brook Road, a black and white photograph of Brooks Road with hand drawn markings.
3. Exhibit 2C – Submitted by Wolodymyr Iwaniv of 29 Hopp Brook Road, five handwritten papers of speech at hearing.
4. Exhibit 2D – Submitted by Wolodymyr Iwaniw of 29 Hopp Brook Road, copy of Bethany Bulletin dated January 2018, with yellow highlighted paragraph.
5. Exhibit 2E - Letter from Adam Lieder, dated January 2, 2018, Re:  Outline of business for Out on the Limb Tree Service, LLC proposed for 68 Hopp Brook Road.
6. Exhibit 2F - Letter from Adam Lieder, dated January 2, 2018, Re:  Cleaning up of property located at 68 Hopp Brook Road.
7. Exhibit 2G – Memo from Town Attorney Kevin McSherry, dated January 3, 2018, Re:  Petitions and Nonconforming uses at 38 Hopp Brook Road.
8. Exhibit 2H – Memo from Hiram Peck, Planning Consultant, dated December 17, 2017, Re:  68 Hopp Brook Road Application #2017-017.
9. Exhibit 2”I” – Submitted by Nancy Jensen of 60 Hopp Brook Road, one page with four signatures with title “Petition to Deny Zoning Application”.
    
    
    
    
    
    
    

 

Present to speak on behalf of this application was Adam Lieder, owner of Out on the Limb Tree Service, of 75 Silvermine Road, Seymour, Connecticut, who is the applicant.

 

 

Chair Brinton asked if anyone from the public would like to speak in favor of the application or against the application.  The following public members spoke:

• Nancy Jansen of 60 Hopp Brook Road – Submitted Exhibit 2”I”.
• Wolodymyr Iwaniv of 29 Hopp Brook Road – Submitted Exhibits 2A, 2B, 2C and 2D.
• Amy Hanson of 49 Hopp Brook Road.
• Brian Hanson of 49 Hopp Brook Road.

 

 

Kevin McSherry, Town Attorney, submitted a memo to the Commission (Exhibit 2G) and discussed with the Commission issues regarding the petition, non-conforming use on the property, public safety issues, and timeframe to complete work to repair the houses by the applicant.

 

 

Hiram Peck, Planning Consultant, submitted a memo to the Commission (Exhibit 2H) and discussed with the Commission regarding the non-conforming use and stated this is not a home occupation use but rather it is a continuation of a non-conforming use.  Mr. Peck suggested the Commission review the traffic, noise, hours of operation, number of employees, size of equipment and determine if this proposal is more non-conforming than the previous business.

 

 

Isabel Kearns, ZEO, to contact previous business owner to provide information on the type of business that was being operated on the subject property previously and history of the property.

 

 

Hiram Peck, Planning Consultant, suggested the Commission continue the hearing to the next regular meeting to gather the information needed.

 

 

Mr. Lieder signed Consent to Extension of Time for 37 days to continue the public hearing.

 

 

At 8:53 p.m., it was moved by Harrison and seconded by Hutchinson to recess the public hearing and continue to the next regular meeting on Wednesday, February 7, 2018, in the Commission Meeting Room of the Bethany Town Hall.

Voting for:  Brinton, Calhoun, Shea, Harrison, Hutchinson.

Unanimous approval.                                                                                                                                                                

 

 

 

 

 

 

NEW BUSINESS

 

1. 696 Amity Road, Units B-3 and B4, Application #2017-020 submitted by Puffy D Corporation/Jeffrey Tomei for a Change of Use – Internet Only – Retailer of tobacco products –

 

The Commission formally received the application.  Present to speak on behalf of this application was Jeffrey Tomei, applicant.  Mr. Tomei amended the application for Unit B-3 only.  Mr. Tomei stated he is a licensed tobacco distributor and sells mainly tobacco and tobacco products for pipes. 

 

Isabel Kearns, ZEO, prepared a draft resolution.  Commission members reviewed and proceeded to deliberate.  It was moved by Calhoun and seconded by Hutchinson to approve the following resolution for Application #2017-020:

 

Whereas, Jeffrey Tomei applied on January 3, 2018 to the Bethany Planning and Zoning Commission for a Change of Use Permit to be an ecommerce retailer of tobacco products from Unit B-3 at 696 Amity Road;

 

Whereas, Brian Botti, owner of Unit B-3 at 696 Amity Road, authorized Jeffrey Tomei to apply to the Commission for the change of use permit in an email dated January 2, 2018;

 

Whereas, the Commission, at its regular meeting of January 3, 2018, considered the application information, statement of use, testimony and other pertinent information relating to a request for the Change of Use Permit to operate an ecommerce retailer of tobacco products from Unit B-3 at 696 Amity Road;

 

Whereas, the Commission finds the subject application in essential compliance with the applicable regulations;

 

Now Therefore the Commission makes the following findings of fact:

1. John Laudano, Quinnipiack Valley Health Representative, issued Permit #2433 signifying his approval of Unit B3 only, and he offered the following comments:  1) Maximum wastewater discharge shall not exceed 80 gallons per day.  A water meter should be installed.
2. Rod White, Fire Marshal, signed off on the back of the application form on January 2, 2018, indicating his approval.
3. The Commission received a letter dated January 2, 2018, from Ronald Walters, Senior Environmental Analyst from the South Central Connecticut Regional Water Authority in which he states he has no comments.
    
    
    
    
    
    
    
    
    
    
    
   Now Therefore Be It Resolved that pursuant to Section 5.5.A. of the Bethany Zoning Regulations, amended to December 1, 2017, the Bethany Planning and Zoning Commission approves the Change of Use Permit to operate an ecommerce retailer of tobacco products from Unit B-3 at 696 Amity Road (#2017-020), as presented in the application, statement of use and testimony with the following condition:

1. A building permit for an interior fit up must be approved by the Building Official prior to any renovations to or occupancy of the building.
2. The Fire Marshal must sign off prior to a certificate of occupancy.

Vote 5 to 0.

Voting for:  Brinton, Calhoun, Shea, Harrison, Hutchinson.

Unanimous approval.

 

 

OLD BUSINESS

 

1. 68 HOPP BROOK ROAD, Application #2017-017 submitted by Adam Lieder for a Home Occupation for tree service and to park 3 vehicles on property – Hearing continued to February 7, 2018.

 

 

1. 667 Amity Road, Soccer Fields, Matt Micros, Landscaping Plan –

 

No one was present for this discussion.

 

The Commission received an email from Blue Sky Wholesale Nursery, dated December 7, 2017, Re:  Plant List for 667 Amity Road.

 

Hiram Peck, Planning Consultant, submitted an email to Commission, dated December 27, 2017, regarding his review of the planting plan for 667 Amity Road and discussed with Commission.

 

During this discussion, the Commission would like prices on plantings to set bond and a plan with elevations.

 

Mr. Peck will cleanup his memo dated December 27, 2017 and forward to Chair Brinton for approval to forward to applicant.

Tabled.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1. Continue discussion regarding Accessory Apartments and other Zoning Regulations including Attainable Housing Regulation - 
    
   Hiram Peck, Planning Consultant, reviewed draft amendment for Attainable Housing Overlay Zone, will change language where necessary and discuss further at next meeting on February 7, 2018.  Tabled.

 

 

ZONING ENFORCEMENT OFFICER’S REPORT –

Isabel Kearns, ZEO, distributed copies of two reports she prepared as follows:

• Building Permits for December.
• Site Inspections from December 1, 2017 to December 20, 2017.

 

 

ADJOURNMENT

 

There being no further business to come before the Commission, it was moved by Calhoun and seconded by Shea to adjourn the regular meeting at 9:43 p.m.

Voting for:  Brinton, Calhoun, Shea, Harrison, Hutchinson.

Unanimous approval.

 

 

 Respectfully submitted,

 

 

 

Antonia R. Marek, Clerk

for the Planning and Zoning Commission

 

 

UARY 3, 2018       Page 1 of 7

Bethany Conservation Commission

November 9, 2017

Unapproved Minutes

The meeting was called to order at 8:11 by Bruce Loomis. Also in attendance were Patsy Winer, Matthew Popp and Cathy Rives.  Absent were Brian Eitzer and Shaukat Khan.  Matthew Popp was appointed as a voting member in place of Brian Eitzer

Minutes of the September 14, 2017 meeting were reviewed.  Cathy moved to accept the minutes with the correction of the spelling of 'Quinnipiac' in the last paragraph. Matt seconded and the minutes were approved.

There were no bills, nor correspondence.  Bruce distributed the summer 2017 edition of 'The Habitat' for review. 

Bruce encouraged all members attending the CACIWC conference on November 18 to carpool as able.

Discussion of COY continued and the working list of potential candidates was narrowed further.  Discussion will be continued.

Bruce reported on a parcel of land on Bethmour Road for consideration for the Conservation Watch List.  He also encouraged all members of the Commission to review the Open Space appendices on the Bethany website in anticipation of updating them in the near future.

The Commission had a brief discussion about trails in Bethany.

At 9:11, Matt moved to adjourn, Patsy seconded and the motion passed.

Respectfully submitted,

 

Cathy Rives,

Secretary pro-tempore

 

 

BOARD OF FINANCE

DECEMBER12, 2017

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Attendance:  Chairman John Grabowski, John Ford IV, Melissa Spear, Katie Erickson, Sharon Huxley

Visitors:  First Selectwoman Derrylyn Gorski, Superintendent Coleen Murray, Christopher Pittenger, Susan Carpenter, Sandra Wellwood, Michael Battista, Thomas Broesler, Brandi Spargo

Chairman Grabowski called the meeting of the Board of Finance to order at 7:09 p.m.  The meeting was held in the Conference Room of the Bethany Town Hall.  

APPROVAL OF MINUTES

Chairman Grabowski called for a motion of approval for the minutes of the meeting of November 14, 2017.  The motion of approval was moved by John Ford IV and seconded by Katie Erickson.  There were no changes to the minutes.  The vote for acceptance was three yes votes and two abstentions that of Chairman Grabowski as he was absent from that meeting and Sharon Huxley as she had not read the minutes.

CHAIRMAN’S REPORT

Chairman Grabowski attended the Amity Finance Committee meeting.  The audit for Amity is almost complete.  The surplus for the budget of 2016-17 is $1,800,000.  Bethany’s portion of the surplus will be $370,801

Amity is presently working on their budget.  Final figures should be available in January.  The teacher negotiations are expected to be completed by the end of December. 

FIRST SELECTMAN’S REPORT

MOVE EXECUTIVE SESSION UP ON AGENDA

A motion was moved by Sharon Huxley and seconded by Melissa Spear at the request of First Selectwoman Gorski to move Executive Session up on the agenda to discuss Real Estate.  The vote taken was unanimous.

EXECUTIVE SESSION TO DISCUSS REAL ESTATE-FIRST SELECTWOMAN DERRYLYN GORSKI

At 7:25 p.m. Sharon Huxley moved a motion to go into Executive Session to discuss real estate.  The motion was seconded by Melissa Spear. The vote taken was unanimous.   June Riley was invited to stay for the session.  At 7:32 a motion was moved by Sharon Huxley and seconded by Melissa Spear to exit the executive session.  The vote taken was unanimous.  A motion was then moved by Sharon Huxley and seconded by Melissa Spear to approve up to $20,000 to be taken from the Land Acquisition Fund for two Yellow Book Appraisals and one A2 survey if necessary.  The vote was called.  The vote taken was unanimous.

TOWN OFFICERS MEETING

The Board of Selectmen had amended the date of the Special Town Meeting to January 18, 2018 at 6:00 p.m. when they held their meeting on December 11, 2017.  The agenda for that meeting will include Hazardous Mitigation Plan Acceptance and Traffic Signs.

 

SPECIAL TOWN MEETING

The date for the Special Town Meeting was amended to January 18, 2018 at 7:00 p.m. by the Board of Selectmen at their meeting of December 11, 2017.  On that agenda will be new road signs placed on Bethany roads through the High Risk Road Safety Program.

Acceptance of the First Church of Christ Congregational Cemetery to own and operate.

Gold Star Tax Exemption.  This ordinance will add tax exemption for Gold Star Families who have had either a son or daughter or spouse killed in the line of duty.  This tax exemption would mirror the Tax Relief for the Elderly program. 

Sharon Huxley moved to add to the Special Town Meeting the above listed items.  Katie Erickson seconded the motion.  The vote taken was unanimous. 

REPORT ON MEETING HELD TO DISCUSS QUICK BOOKS

First Selectwoman Gorski, Sharon Huxley, Janet Brunwin, Thomas Broesler met earlier in the day to discuss the implementation of Quick Books for the Accounting System for the Town.  It was determined that the program was suited more for small organizations. 

AUDIT

Sandra Wellwood was present to outline with the Board of Finance deficiencies in internal controls the Town has.  These defiencies were discovered while conducting the audit.  She indicated immediate implementation for 1099’s by sending out W-9 forms to vendors.  Payroll disbursements should be posted in a more timely fashion.  Closing process for the books should have more structure.  Completed Capital projects should be formerly closed out.  Close small bank accounts not active. Sandra also commented that she felt Quick Books was an adequate program for the financials for a town the size of Bethany.

Sandra touched briefly on the closing of books in a timely fashion as it pertained to the Elementary School purchase after the fiscal year had closed.

APPROVAL OF AUDIT

The Board discussed briefly the comments of Sandra.  The motion to accept the Audit was moved by Sharon Huxley and seconded by John Ford IV.  The vote taken was unanimous.

FINANCE DIRECTOR’S REPORT

Thomas Broesler reported that the Town is having a good year to date financially.  Thomas disagreed with Sandra Wellwood on use of Quick Books for the Town.  He felt Bethany needed a more robust program. 

RECOMMENDED LIST OF INTERNAL CONTROLS TO BE ADDRESSED AT THE NEXT MEETING

1.  Closing of small inactive bank accounts

1. Farmers Market
2. Play House
3. Dr. Plummer Scholarship Fund

1. List of completed Capital Expenditures to be closed and funds returned to the Capital Expenditure Account
2. Address the implementation of 1099’s

APPROVAL TO PAY FIRE DEPARTMENT INVOICE

The Fire Departmrent invoice for repair of the heating and air conditioning unit was presented to the Board of Finance for approval to pay.  The total cost of this repair was $4,927.19 payable to Superior Comfort Heating and Air Conditioning LLC.  The motion to pay this invoice from the Contingency Fund was moved by Sharon Huxley and seconded by Katie Erickson.  The vote taken was unanimous. 

ADJOURNMENT

Adjournment was called at 9:40 p.m. after a motion was moved by Sharon Huxley and seconded by Katie Erickson.  The vote taken was unanimous.

                                                                                                Respectfully submitted,

 

`                                                                                               June G. Riley

                                                                                                Clerk, Board of Finance