BOARD OF FINANCE
SEPTEMBER 27, 2016
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Attendance: Chairman John Grabowski, Robert Brinton Jr., Sharon Huxley, John Ford IV, Chip Spear, Sally Huyser
Visitors: Thomas Broesler, Michael Battista, First Selectwoman Derrylyn Gorski
Chairman Grabowski called the meeting of the Board of Finance to order at 7:08 p.m. The meeting was held in the Selectmen’s Conference Room of the Bethany Town Hall.
APPROVAL OF MINUTES
Chairman Grabowski called for a motion of approval for the minutes of the meeting of July 12, 2016. The motion of approval was moved by Sally Huyser and seconded by Robert Brinton Jr. There was no amendments or corrections to the minutes. The minutes were accepted on a unanimous vote.
Chairman Grabowski gave a brief report to the Board of Finance regarding the recent Amity Finance Committee meeting. Insurance claims for the last quarter of the 2015-16 fiscal year had been high. They seem to be leveling off at this time.
No date has been set for the Amity Bond Issue Hearing or Referendum. It will be sometime after the Presidential Election.
Amity has closed their books. Bethany will be receiving $154,000 which is Bethany’s percentage of the surplus for the 2015-16 fiscal year.
FIRST SELECTWOMAN’S REPORT
First Selectwoman Gorski updated the Board of Finance regarding Local Capital Improvement Projects (LOCIP) that are being done with this money. The generator switch has been installed. The network wiring is just about complete. The Gazebo repair is in progress. Plans for the Foyer renovations are just about complete.
First Selectwoman Gorski and Tom Broesler are working on the preliminary application for the Bond Anticipation Notes for the school roof project, the fire truck, salt shed and fire department radio system. The final cost of the fire department radio system is not known. Only one bid was received. Board members reviewed the bid sheet. There are many questions yet to be answered before the bid can be accepted.
FINANCE DIRECTOR’S REPORTS
Tom Broesler distributed budgetary and revenue reports for fiscal year 2015-16. The Board reviewed the reports. Board members questioned the closing balances for accuracy for the salary accounts of the Selectmen, Tax Collector, Town Clerk. The budget of the Police was discussed regarding the ($123,091) balance and how the revenues would be transferred to balance out this account. Accounts discussed were Contracted Services, Contingency, Solid Waste, Board of Education Gas and Diesel, Repairs and Supplies, Park and Recreation, Library, Employee’s Medical Insurance, Firemen’s Retirement, and Payroll. The Payroll Tax account will be given credit from the Police Revenue account. Large payroll for police duty from tree trimming caused the Payroll Tax account to be over spent. Revenue received from tree trimming will offset this overage.
Math errors in the sub totals for Public Safety and Health were noted, which caused the total General Fund numbers to be incorrect.
Sharon Huxley questioned Tom as to when they could expect a report with final numbers. She also questioned why the Board had not received a report for the 2016-17 fiscal year yet. The next meeting of the Board of Finance was set as a Special Meeting for October 18, 2016. The regularly scheduled meeting of October 12, 2016 will be canceled. Board members requested an updated corrected report sent to them a week before the meeting so that they would have time to look at it and get answers to questions they may have before the meeting.
The Board briefly discussed procedure for budget preparation for the 2017-18 fiscal year budget. They would like to set a meeting for all department heads to be held before November 15, 2016.
Adjournment was called at 8:40 p.m. after a motion was moved by Chip Spear and seconded by Sally Huyser. The vote taken was unanimous.
June G. Riley
Clerk, Board of Finance