Tuesday, February 28, 2017

DECEMBER 13, 2016

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Attendance:  Chairman John Grabowski, Robert Brinton Jr., John Ford IV, Sharon Huxley, Melissa Spear, Sally Huyser joined the meeting at 8:45 P.M.
Visitors:  Sandra Welwood, Selectman Clark Hurlburt, First Selectwoman Derrylyn Gorski, Michael Battista, Thomas Broesler
Chairman Grabowski called the meeting to order at 7:09 P.M.  The meeting was held in the Conference Room of the Bethany Town Hall.
Chairman Grabowski called for approval of the minutes of the meeting of November 15, 2016.  The motion was moved by Sharon Huxley and seconded by John Ford IV.  Robert Brinton moved to amend the minutes as follows:
Temporary Chairman Ford called for a motion to approve the minutes of January 12, 2016.  The motion was moved by Sally Huyser and seconded by Sharon Huxley to approve the minutes of the January 12, 2016 meeting.  Sally Huyser then moved to amend the minutes regarding the resolution passed at that meeting as follows:
The draft minutes of the January 12, 2016 meeting were amended by replacing the second paragraph under “Approval of Minutes” with the following:  The draft of May 5, 2015 minutes were amended to indicate that Robert Brinton Jr. voted no on the Elementary School and total Town budgets.  The Board voted unanimously to approve the minutes as amended.
The minutes of the November 15, 2016 meeting were approved as amended on a unanimous vote.
Chairman Grabowski gave a report to the Board of Finance on the recent Amity Finance Committee meeting.    The first draft of the Amity budget for 2017-18 was presented to the Finance Committee.  There was an overall increase of 2.86% in this budget.  The increases are due to less revenue from the State of Connecticut, addition of one teacher for $56,000, contractual increases of $500,000.  The state will not cover internet as they have in the past.  This will add another $68,000 to the budget.  There are some site repairs and site improvements also planned for next fiscal year which are in addition to the repairs being done with the bonding money.  The Bethany enrollment is down nineteen students.  Our portion of the budget will decrease $14,900 over last year if this is the budget that is approved..  Orange has the highest enrollment followed by Woodbridge.
Sharon Huxley made a motion to move Auditors Report up on the agenda.  Robert Brinton Jr. seconded the motion.  The vote taken was unanimous. 
Sandra Welwood presented the draft of the Audit for 2016 and draft of the Communication of Internal Control to the Board of Finance.     She commented that for a town the size of Bethany that the debt levels are good.
The unassigned Fund Balance is 13.5% of expenditures at the end of the 2015-16 fiscal year. There were three reasons for the increase in the General Fund balance.  The Town received a surplus check from Amity, a good tax collection rate and an under-expenditure for Health Insurance.   Robert Brinton questioned the way the audit was presented showing the General Fund Balance vs. the Capital Reserve Fund balance on page 68 of the draft.  Robert also questioned the overage in the Board of Finance budget of $50,000 for the salary of the Finance Director.  He wanted it moved to the Selectmen’s account.  When this position was created it was determined that it would be a Selectmen’s budget item.   Discussion followed regarding the two issues raised by Robert.   An extension was not filed for submission of the audit to the State of Connecticut.  The deadline is December 31, 2016 for filing, therefore it is important to approve the audit at this meeting.  A draft of the audit had been sent to the Board members last week for their review.  After further discussion Sharon Huxley moved a motion to approve the draft of the audit with the corrections made regarding the salary transfer of the Finance Director, and modifications to further explain the changes in reporting of the Fund Balance vs. Capital Expenditure as had been done in previous audits.  Sally Huyser seconded the motion.  The vote taken was five yes votes and one no vote that of Robert Brinton Jr. 
The north side door on the front of Center Station is broken.  The cost of repair is about $1,800.  Since this is an old door, repair was not recommended by Rod White.  The two front doors match and were put in about the same time.  Rod is recommending that both doors be replaced at a total cost of $6,000.  A Capital Expenditure was approved at the Annual Town Meeting of $10,000 to repair the septic system.  The final cost of repair was $4,700.  This left $5,300 in the Capital account.  Since Capital Expenditures have to be used for only what they are appropriated for, it was suggested that the balance be returned to the Capital Expenditure account and $6,000 be approved out of the Contingency Fund for this repair.  The motion was moved by Sharon Huxley and seconded by Sally Huyser.  The vote taken was unanimous. 
Adjournment was called at 9:45 P.M. after a motion was moved by Melissa Spear and seconded by Robert Brinton Jr.  The vote taken was unanimous.
                                                                                Respectfully submitted,
                                                                                June G. Riley
                                                                                Clerk, Board of Finance