BOARD OF FINANCE
FEBRUARY 28, 2017
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Attendance: Chairman John Grabowski, Robert Brinton Jr., Melissa Spear, Sally Huyser, Sharon Huxley, John Ford IV
Visitors: Alan Green, Fran Doba, Tom Broesler, Jerry Turner, Kate Sylvester, Susan Bedron, Calico Harrington, Pat Martin, Fin Hirschoff, Hank Vogeli, Barbara Haag, Melissa Cadham-Clyne
Charman Grabowski called the meeting of the Board of Finance to order at 7:05 p.m. The meeting was held in the Conference Room of the Bethany Town Hall.
APPROVAL OF MINUTES
Chairman Grabowski called for a motion to approve the modified draft minutes of the meeting of February 14, 2017. The motion was moved by Robert Brinton Jr. and seconded by Sharon Huxley. There were no changes. The minutes were approved on a unanimous vote.
Chairman Grabowski called for a motion to approve the minutes of the meeting of February 21, 2017. A motion was moved by Sharon Huxley and seconded by John Ford IV. The minutes were approved on a unanimous vote without modification.
Chairman Grabowski reported that the Amity Finance Committee special meeting scheduled for February 23, 2017 was canceled due to lack of quorum.
PUBLIC WORKS BUDGET
Alan Green presented the Public Works budget. Alan indicated that he had kept most line items in his budget to a 2% of less increase. The Board had questions regarding Contracted Services and Tree removal. The $100,000 tree work budget was discussed. They discussed Major Road work and how we are not keeping up with the recommendations of the Road Maintenance Program Study of two years ago. The Board requested a detailed Major Road repair list for fiscal year 2017-18. They want a list of the roads and the cost of repair in detail.
The Public Works is requesting a small tractor as their Capital Expenditure for fiscal year 2017-18. Their request is $90,000 for this machine. They would use this tractor to do small road and trail repairs.
Alan was questioned about the overage costs for the Salt Shed. He indicated that the cost for excavation of the base for the salt shed was not part of the Capital Expenditure request of $350,000. That request was for the Salt Shed only. The construction for the base was to have come out of the regular operating budget and the work done by the Highway Department. The expense ran over the planned estimate. When excavation began it was discovered that many stumps from the excavation of the Town Garage had been buried there. They had to be removed and properly disposed of. Mesa was hired to do this work as the Highway Department did not have the proper equipment to do this. At this time the Board of Finance is requesting exactly how much this construction has cost to date and to see if it can be absorbed within the regular operating budget. Chairman Grabowski indicated that the Board of Finance should have been notified of this problem.
LIBRARY BOARD BUDGET
Barbara Haag thanked the Board of Finance for their generous support last year. She explained some of the new programs they have been able to have because of it. They have hired a full time children’s Librarian. Due to State budget cuts, failing physical plant, and added expenses such as the internet which they now have to pay for, the extra money in last year’s budget has been spent. They have hired an engineer hoping to improve the heating system and save on energy costs. The Board of Finance will look at the budget submitted by the Library and see if some of their request can be met.
The Board discussed the options they would have if the budget was not complete in time for the Annual Town Meeting. Attorney McSherry had advised that the meeting could be adjourned to another Special Town Meeting when the budget was complete. If it was not complete in time to get the tax bills out on time then a temporary mill rate would be set and a supplemental tax bill would be sent out at a later date.
The regular meeting of the Board of Finance will be held on March 14, 2017. There will be no special meeting next Tuesday. Sharon Huxley was concerned about the budget for Contracted Services and wanted to see a line item just for trees and not in Contracted services.
The Board requested from Tom Broesler current salaries, revenues to date especially any revenues related to building permits for Rocky Corners and the Soccer field.
DR. PLUMMER SCHOLARSHIP FUND
Approval of the resolution for the Dr. Plummer Scholarship Fund was tabled.
Adjournment was called at 9:00 p.m. after a motion was moved by Sally Huyser and seconded by Chairman Grabowski.
June G. Riley
Clerk, Board of Finance