BOARD OF SELECTMEN

JUNE 27, 2016

Page 1 of 2

DRAFT

Attendance:  First Selectwoman Derrylyn, Selectman Clark Hurlburt, Selectman Donald Shea

Visitors:   Francis Doba, Ben Florshime, Alan Green, William Brinton

First Selectwoman Gorski called the meeting to order at 7:30 p.m.  The meeting was held in the Selectmen’s Conference Room in the Bethany Town Hall. 

APPROVAL OF MINUTES

First Selectwoman Gorski call for a motion of approval for the minutes of June 23, 2016.  The motion was moved by Selectman Hurlburt and seconded by Selectman Shea to amend the minutes of the meeting of June 13, 2016 with modification.  The vote taken was unanimous.

Modification to June 13, 2016 minutes:

 

• (Minutes amended 6/27/2016 by Board of Selectmen) “All local vendors with proper insurance and equipment will be invited to submit quotes.”)
   
  WAIVE BID FOR SALT SHED
   
  Alan explained the types and size of salt shed the Town of Bethany is considering to build at the Town Garage.  Alan explained that there are only a few companies that build a structure large enough with a dome type roof. Alan is requesting waiving of the bid process.  Following discussion a motion was moved by Selectman Shea and seconded by Selectman Hurlburt to waive the bidding process for the salt shed.  The vote was called.  The vote taken was unanimous. 
   
  ADDITION TO AGENDA
   
  Selectman Hurlburt moved a motion to add CARRINGTON CEMETERY to the agenda of this meeting.  The motion was seconded by Selectman Shea.  The vote taken was unanimous.
   
  CARRINGTON CEMETERY
   
  William Brinton reported to the Selectmen the progress that is being made to complete the pegging and mapping at Carrington Cemetery.  An additional $5,000 is needed to complete this work.  A motion was moved by Selectman Hurlburt and seconded by Selectman Shea to take an additional $5,000 from the Carrington Cemetrery Fund to complete the project.  The motion was given unanimous approval.
   
  SET OPENING AND CLOSING HOURS FOR VETERANS MEMORIAL PARK AND USE OF PARK BY NON RESIDENTS OF BETHANY
   
  The Board of Selectmen discussed the opening and closure hours for Veteran’s Memorial Park.  It was determined that during the late spring through early fall the park would be open from 7:00 a.m. to 8:00 p.m.  In the late fall through early spring the hours would be from 7:00 a.m. to 5:00 p.m.  The motion to set the hours as discussed was moved by Selectman Shea and seconded by Selectman Hurlburt.  The motion received unanimous approval. 
   
  The Selectmen discussed use of the park by people from out of town.  Janice Howard feels that the park is being used by more and more non- residents of Bethany.  There has been a fee of $100 charged per season for people who are not residents of Bethany.  There has been no enforcement to check license plates to see how many people are using it without a permit.
   
  The Selectmen discussed a fee schedule for use of the pavilion.  Following a discussion a motion was moved by Selectman Shea and seconded by Selectman Hurlburt to raise the fee for use of the pavilion beginning March 1, 2017 to $100 for residents and $200 for non- residents.  The vote taken was unanimous.  A motion was moved by Selectman Shea and seconded by Selectman Hurlburt  to increase the fee for use of the lodge to $350 for residents and $475 for non- residents.  Unanimously approved.
   
  ADDITION TO AGENDA
   
  Selectman Hurlburt moved to add to the agenda of this meeting WAIVE BIDDING PROCESS FOR FIRE DEPARTMENT RADIOS.            Selectman Shea seconded the motion.  The approval was unanimous.  Unanimously approved.
   
  RFP PROCESS FOR FIRE DEPARTMENT RADIOS.     
   
   The fire department will be sending out RFP’s for the new radio system.    The department is asking use of the State web site for this purpose rather than putting it in the New Haven Register.  The RFP will go out July 1, 2016 and bids will be open August 15, 2016.  Selectman Shea moved to use the State of Connecticut web site rather than the New Haven Register.  The motion was seconded by Selectman Hurlburt.  The vote taken was unanimous.
   
  ADJOURNMENT
   
  Adjournment was called at 8:45 p.m. after a motion was moved by Selectman Shea and seconded by Selectman Hurlburt.  The vote taken was unanimous.
   
                                                                                                  Respectfully submitted,
   
                                                                                                  June G. Riley
                                                                                                  Secretary, Board of Selectmen