Board of Selectmen

June 25, 2018

Page 1 of 2

DRAFT

Attendance:  First Selectwoman Derrylyn Gorski, Selectman Clark Hurlburt, Selectman Donald Shea

Visitors:  Attorney Kevin McSherry, Connie Tartaglia, Joe Tartaglia, Brad Bertele, Melissa Bertele, Tyler Bertele, Donovan Bosque, Lisa Wiley, Ray Wiley

First Selectwoman Gorski called the meeting of the Board of Selectmen to order at 7:37 p.m.  The meeting was held in the Selectmen’s Conference Room of the Bethany Town Hall.

APPROVAL OF MINUTES

First Selectwoman Gorski called for a motion of approval for the minutes of the meeting of June 11, 2018.  The motion of approval was moved by Selectman Donald Shea and seconded by Selectman Clark Hurlburt.  There were no changes made.  The minutes were then accepted on a unanimous vote.

TAX REFUNDS

First Selectwoman Gorski called for a motion to refund to Toyota Lease Trust the sum of $816.64 for overpayment of taxes.  The motion was moved by Selectman Donald Shea and seconded by Selectman Clark Hurlburt.  The vote taken was unanimous.

AWARD BID FOR STORM DEBRIS CLEANUP

The Selectmen reviewed the procedure for awarding the bid for Storm Debris, as discussed at the previous meeting of the Board of Finance held prior to this meeting.  In a motion moved by Selectman Donald Shea and seconded by Selectman Clark Hurlburt that it is in the best interest of the Town of Bethany to waive the bid requirement and award the debris removal and debris grinding bid to Nature’s Harvest pursuant to the Code of Ordinances of the Town of Bethany 12-1 not to exceed $350,000, in accordance with Connecticut General Statutes Section 28-8a.  The vote taken was unanimous.

PAY LOADER PURCHASE

Alan Green, Highway Foreman received proposals from three equipment companies for Town pay loader replacement.  The bid from Tyler Equipment, for the replacement of the Town pay loader is the bid he is recommending to the Board of Selectmen for acceptance.  The quoted price was $137,699 without extra equipment.  Tyler would give the Town a turn-in credit for the old pay loader of approximately $22,000.  Alan is requesting permission to take the trade-in credit and put it toward extra equipment he felt was a necessary part of this purchase.  Since the Town Meeting had approved $140,000 for the purchase of the pay loader that is all that can be spent.  The trade-in would have to go back to the Capital Expenditure Fund and be reallocated at a Town Meeting to purchase the extra equipment.   Attorney McSherry present at this meeting advised that this is the proper procedure that would have to be followed under State Statues   Following discussion Selectman Clark Hurlburt moved the motion to authorize the expenditure of $137,699 for the purchase of the pay loader and table use of trade-in until the proper steps were taken to spend it.    Selectman Donald Shea seconded the motion.  The vote taken was unanimous.

 

CLIFFORD ESTATES

Jim Woodward, developer for Clifford Estates requested a modification to the road grade for this sub-division at a previous meeting of the Board of Selectmen.  The Selectmen referred this change to the Town Engineer for advice.  Nafis and Young has recommended that to modify the grade from the present road specifications of 7.8% to 9.8% in this case would not cause a problem and would avoid excessive blasting.  Selectman Donald Shea moved a motion to accept the recommendation of Nafis and Young for Clifford Estates.  Selectman Clark Hurlburt seconded the motion.  The vote taken was unanimous.

REMOVAL OF DEBRIS FROM HORSE TRAILS FROM STORM DAMAGE

A group of Bethany Horsemen were present to discuss with the Selectmen the clearing of storm related debris from the trails especially those around the Airport.  They were volunteering both labor and equipment to accomplish this.  The Selectmen agreed to this, adding that records should be kept for possible reimbursement from FEMA.  Good safety practice should be followed.

NON-RESIDENT STICKER POLICY FOR VETERANS MEMORIAL PARK

The Selectmen discussed the non-resident sticker policy for Veterans Memorial Park. 
The Selectmen agreed that a 50% discount would be given to a non-resident veteran if they can show their discharge paperwork.  A free pass would be given to either a nanny or grandparent taking care of children who are residents.  They would need a letter from the parents accompanied by a car registration and license.

ADJOURNMENT

Adjournment was called at 8:30 p.m. after a motion was moved by Selectman Donald Shea and seconded by Selectman Clark Hurlburt.  The vote taken was unanimous. 

 

                                                                                                Respectfully submitted,

 

`                                                                                               June G. Riley

                                                                                                Secretary, Board of Selectmen