Tuesday, January 7, 2020

Board of Finance

October 8, 2019

Page 1 of 2



Attendance:  Chairman John Grabowski, Sally Huyser, Lars Demander, John Ford IV, Sharon Huxley, Katie Erickson

Visitors:  First Selectman Paula Cofrancesco, Sheila Lane, Finance Director

The October 8, 2019 meeting of the Board of Finance was called to order at 7:09 p.m. by Chairman Grabowski.  The meeting was held in the Conference Room of the Bethany Town Hall.



Chairman Grabowski called for a motion to approve the minutes of the August 13, 2019 meeting.  The motion was moved by Sally Huyser and seconded by John Ford IV.  Katie Erickson then moved a motion to amend the minutes of July 2, 2019 regarding the vote taken as follows:  The vote taken was three yes votes with one abstention that of Katie Erickson as she was absent from that meeting.  Chairman Grabowski was also absent from that meeting.


Chairman Grabowski called for a motion to approve the minutes of the meeting of September 10, 2019.  The motion of approval was moved by Sharon Huxley and seconded by John Ford IV.  There were no changes to the minutes.  The vote was called.  The vote taken was five yes votes and one abstention that of Katie Erickson as she was absent from that meeting.




Chairman Grabowski had nothing to report from the Amity Finance Meeting as it was postponed until October 21, 2019.




First Selectman Cofrancesco spoke to the Board of Finance regarding replacement of the stairs and railings between the Bethany Elementary School and the Town Hall.  They had been removed as part of the sidewalk and paving project.   The stairs were not ADA compliant.   First Selectman Cofrancesco has received quotes from Mesa Paving and Excavating for replacement.  Total cost to prepare the area ready for installation of the stairs would be $2,450, the concrete and labor to pour the stairs would be $11,200, and installation of the rails would cost $6,250 for a total cost of $19,900.  Since this is a Capital Improvement it will have to go on the agenda of the next Town Meeting for approval.




Sheila Lane, Finance Director gave a report to the Board of Finance, regarding the line items in the Budget for 2019-20, approved at the Annual Town Meeting, that will have a surplus due to lower rates for Medical Insurance account number 10-80200-423 for a total of $69,622.00, Resident Trooper account 10-31010-108 for a total of $88,353.00 and Non-recurring Capital account number 10-96000-000 for a total of $47,362.00 ,  for An overall total of $205,337.00.  The Board discussed re-allocation of these funds.  Sharon Huxley moved the motion to recommend to a special Town Meeting the re-allocation of $$20,000 to Contracted Services, $92,668.50 to Road Materials and $92,668.50 to Major Road Resurfacing.  Sally Huyser seconded the motion.  The vote taken was unanimous.  The Board discussed the replacement of the fence at the Dog Park.  The only quote received was from Orange Fence for $11,000.  Lars Demander felt that quote might be a little high.  After discussion John Ford IV moved a motion to appropriate $15,000 to replace the fence at the Dog Park and to approve this expenditure at the upcoming Special Town Meeting. 




Sheila Lane distributed the financial report for the month of September taken from the new accounting program.  The Board liked the format of the report.  Since the information for payroll and expenditures for the months of July and August have not been loaded in, the report was incomplete.




Katie Erickson would like to set up a workshop to develop rules and regulations for System Controls next week. 




Adjournment was called at 8:11 p.m. after a motion was moved by Sally Huyser and seconded by Sharon Huxley.  The vote taken was unanimous.



                                                                                                Respectfully submitted,


                                                                                                June G. Riley

                                                                                                Clerk, Board of Finance