Board of Finance
October 8, 2019
Page 1 of 2
DRAFT
Attendance: Chairman
John Grabowski, Sally Huyser, Lars Demander, John Ford IV, Sharon Huxley, Katie
Erickson
Visitors: First
Selectman Paula Cofrancesco, Sheila Lane, Finance Director
The October 8, 2019 meeting of the Board of Finance was called
to order at 7:09 p.m. by Chairman Grabowski.
The meeting was held in the Conference Room of the Bethany Town Hall.
APPROVAL OF
MINUTES
Chairman Grabowski called for a motion to approve the minutes
of the August 13, 2019 meeting. The
motion was moved by Sally Huyser and seconded by John Ford IV. Katie Erickson then moved a motion to amend
the minutes of July 2, 2019 regarding the vote taken as follows: The
vote taken was three yes votes with one abstention that of Katie Erickson as
she was absent from that meeting.
Chairman Grabowski was also absent from that meeting.
Chairman Grabowski called for a motion to approve the
minutes of the meeting of September 10, 2019.
The motion of approval was moved by Sharon Huxley and seconded by John
Ford IV. There were no changes to the
minutes. The vote was called. The vote taken was five yes votes and one
abstention that of Katie Erickson as she was absent from that meeting.
CHAIRMAN’S REPORT
Chairman Grabowski had nothing to report from the Amity
Finance Meeting as it was postponed until October 21, 2019.
FIRST
SELECTMAN’S REPORT
First Selectman Cofrancesco spoke to the Board of Finance
regarding replacement of the stairs and railings between the Bethany Elementary
School and the Town Hall. They had been
removed as part of the sidewalk and paving project. The stairs were not ADA compliant. First Selectman Cofrancesco has received
quotes from Mesa Paving and Excavating for replacement. Total cost to prepare the area ready for
installation of the stairs would be $2,450, the concrete and labor to pour the
stairs would be $11,200, and installation of the rails would cost $6,250 for a
total cost of $19,900. Since this is a
Capital Improvement it will have to go on the agenda of the next Town Meeting
for approval.
FINANCE DIRECTOR’S REPORT
Sheila Lane, Finance Director gave a report to the Board
of Finance, regarding the line items in the Budget for 2019-20, approved at the
Annual Town Meeting, that will have a surplus due to lower rates for Medical
Insurance account number 10-80200-423 for a total of $69,622.00, Resident
Trooper account 10-31010-108 for a total of $88,353.00 and Non-recurring
Capital account number 10-96000-000 for a total of $47,362.00 , for An overall total of $205,337.00. The Board discussed re-allocation of these
funds. Sharon Huxley moved the motion to
recommend to a special Town Meeting the re-allocation of $$20,000 to Contracted
Services, $92,668.50 to Road Materials and $92,668.50 to Major Road
Resurfacing. Sally Huyser seconded the
motion. The vote taken was
unanimous. The Board discussed the
replacement of the fence at the Dog Park.
The only quote received was from Orange Fence for $11,000. Lars Demander felt that quote might be a
little high. After discussion John Ford
IV moved a motion to appropriate $15,000 to replace the fence at the Dog Park
and to approve this expenditure at the upcoming Special Town Meeting.
ANY OTHER
MATTER PROPER TO COME BEFORE THE MEETING
Sheila Lane distributed the financial report for the
month of September taken from the new accounting program. The Board liked the format of the
report. Since the information for
payroll and expenditures for the months of July and August have not been loaded
in, the report was incomplete.
CONTROL ISSUE
Katie Erickson would like to set up a workshop to develop
rules and regulations for System Controls next week.
ADJOURNMENT
Adjournment was called at 8:11 p.m. after a motion was
moved by Sally Huyser and seconded by Sharon Huxley. The vote taken was unanimous.
Respectfully
submitted,
June
G. Riley
Clerk,
Board of Finance
