Tuesday, May 23, 2017

MARCH 28, 2017

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Attendance:  Chairman John Grabowski, Melissa Spear, John Ford IV, Robert Brinton Jr., Sharon Huxley, Sally Huyser
Visitors:  First Selectwoman Derrylyn Gorski, Selectman Clark Hurlburt, Patsy Winer, Bruce Loomis, Brian Eitzer, Tom Broesler, Fran Doba
Chairman Grabowski called the meeting of the Board of Finance to order at 7:08 p.m.  The meeting was held in the Selectmen’s Conference Room of the Bethany Town Hall. 
Chairman Grabowski called for approval of the minutes of the meeting of March 21, 2017.  The motion of approval was moved by Robert Brinton Jr. and seconded by John Ford IV.  Robert Brinton Jr. moved to     amend the minutes as follows:  if the state budget were not completed before the Annual Town Meeting we should add the amount of any expected school building grant reimbursement to the list of information requested.
 Under the Chairman's report, I believe that Bethany's share of Amity's budget for next year is expected to be $99,166 less than this year and that the Amity Board voted to postpone an HVAC replacement project and to return 100% of this year's surplus to the towns next year (the total expected surplus is about $800,000.
 The amended minutes were then approved on a vote of five (5) yes votes and one (1) abstention that of Melissa Spear as she was absent from that meeting.
First Selectman Gorski has attended COG meetings recently with other Mayors and First Selectmen.  Many of the Mayors and First Selectmen are not including the Teacher’s Pension in their budgets as there appears to be a legal issue. 
Sharon Huxley spoke to the Board of Finance regarding the repairs needed to the Secretary Stand and repairs to the Corral Fence at the Airport for summer equestrian events.   The Pony Club and Lion’s Club have been doing the repairs to the corral each year, however more extensive repairs to the fence and Secretary’s Stand are required this year.  Following discussion it was determined that the project can be completed for about $1,000 for materials.  Volunteers will supply the labor.  Melissa Spear moved to appropriate up to $1,000 for materials to repair the Corral and Announcer’s Stand.  Robert Brinton Jr. seconded the motion.  The vote taken was five (5) yes votes and one abstention that of Sharon Huxley because of her involvement in the project.
BUDGET 2017-18
Tom Broesler projected the expenditure spread sheet on the wall for the Board of Finance to review for the fiscal year 2017-18 budget.  The salary accounts had been increased 3%.  Questions and comments were made as follows:
Board of Finance              This line item can be reduced $750 if the number of Annual Report copies printed are decreased?
Tax Collector’s Assistant Salary       Why is there more than a 3% increase in this line item?
Conservation Commission           Increase their request of $500 to $750 and leave the $100,000 in for Land Acquisition.  The $250 increase is for members to attend classes.
Eliminate the SRO Officer’s fee of $10,000 from the Police budget as it is now in the Amity budget.
Sharon Huxley would like to see the Tree removal account separate from Contracted Services.
Many other line items were questioned as either the expended to date number was incorrect, the budget appropriation was incorrect or the projected was questionable.  Tom was asked to update the sheet and get it to members before the weekend.  Since he was not going to be in the office until next Tuesday this would not be possible.  Members agreed that until numbers were corrected they can’t complete the budget.  It was decided that the meeting for next week would have to be moved to Thursday April 6, 2017 because of the lack of correct information.
Adjournment was called at 9:30 p.m. after a motion was moved by Sally Huyser and seconded by Melissa Spear.  The vote taken was unanimous.
                                                                                                Respectfully submitted,
                                                                                                June G. Riley
                                                                                                Clerk, Board of Finance